If you have executed an Intrastat declaration and created a declaration file, the status of the declaration is set to Closed.
You can correct an executed declaration in one of the following ways:
For countries that allow correction declarations, create a correction declaration to correct the executed declaration.
Note
You can create a correction declaration based only on a new declaration, but not on a nil declaration.
For countries that do not allow correction declarations, reopen the executed declaration to make necessary changes or create another declaration to overwrite the reopened declaration.
For countries that allow correction declarations, you can correct a correction declaration by doing either of the following:
Reopen the correction declaration to make necessary changes.
Create a new correction declaration.
Countries that allow correction declarations are listed below:
BE – Belgium
CZ – Czech Republic
ES – Spain
IT – Italy
NL – Netherlands
If you correct an executed declaration by reopening it and creating another declaration to overwrite it, you need to fill in the same “set of fields” so that the system recognizes that you are correcting an existing declaration. Depending on your declaration country, the “set of fields” differs as listed in the “Set of Fields” table below.
If you correct an executed declaration by creating a correction declaration, you also need to fill in the same “set of fields” except for the Declaration Type field.
Country |
Austria, France, United Kingdom, Ireland, Spain |
Italy |
Portugal, Sweden |
Finland and Others |
---|---|---|---|---|
Set of Fields |
Declaration Type |
Declaration Type |
Declaration Type |
Declaration Type |
Flow of Goods |
Flow of Goods |
Flow of Goods |
Flow of Goods |
|
Reporting Period |
Reporting Period |
Reporting Period |
Reporting Period |
|
Declaration Country |
Declaration Country |
Declaration Country |
Declaration Country |
|
VAT Reg. No. of Trader |
VAT Reg. No. of Trader |
VAT Reg. No. of Trader |
VAT Reg. No. of Trader |
|
VAT Reg. No. Extension |
VAT Reg. No. Extension |
VAT Reg. No. Extension |
VAT Reg. No. Extension |
|
Declaration Number |
Declaration Number in Period |
Declaration Number |
||
Declaration Number in Period |
Note
For Italy, the correction declaration information is appended to the original declaration file. You must select the correct declaration file to overwrite it.
For other countries, you must generate a new correction file to replace the declaration file you want to correct.
To start the Intrastat declaration wizard, choose
or .In step 1 of the wizard (Wizard Options), select the Create New Declaration radio button and choose the Next pushbutton.
In step 2 (General Information), proceed as follows:
Select the declaration type Correction Declaration.
Specify the “set of fields” specific to your declaration country.
Specify the other information.
Choose the Next pushbutton.
Proceed with steps 3, 4, 5, 6, as if you were creating a new declaration.
In step 7 (Declaration Generation), save the declaration run or generate a declaration file.
To start the Intrastat declaration wizard, choose
or .Select the Load Saved Declaration radio button, select the executed declaration you want to correct, and choose the Next pushbutton.
Keep choosing the Next pushbutton until step 6 (Transactions) and then choose the Reopen pushbutton. Steps 4 and 5 are skipped.
The declaration is reopened.
Make any necessary changes, and then choose the Next pushbutton in step 6.
In step 7 (Declaration Generation), save the declaration run or generate a declaration file.
Intrastat Declaration Wizard: Step 1 # Starting or Loading a Declaration
Intrastat Declaration Wizard: Step 2 # Specifying Data Required for All Countries
Intrastat Declaration Wizard: Step 3 # Specifying Country-Specific Fields
Intrastat Declaration Wizard: Step 4 # Updating Business Partner Intrastat Data
Intrastat Declaration Wizard: Step 5 # Updating Item Intrastat Data
Intrastat Declaration Wizard: Step 6 # Editing Transactional Data
Intrastat Declaration Wizard: Step 7 # Generating the Declaration File