A/R Reserve Invoice: General Area

Use this part of the A/R reserve invoice to enter general information relevant to all items in the document.

To access the area, choose Sales – A/R A/R Reserve Invoice .

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

Contact Person
Name of the default contact person defined in the business partner master data. If required, specify a different contact person.

Customer Ref. Number
Displays the customer reference number, if defined.

No.
Field on the left: name of the numbering series. Specify a series. Field on the right: the number of the A/R reserve invoice. If you choose the manual series, enter the relevant number. Note For China, Japan, Korea, Singapore, India, and Brazil, to set manual numbering, you need, have full authorization to document manual numbering select Manual from the left field. End of the note.

Status
Status of the A/R reserve invoice: Open You can draw the document completely or partially to a document of a higher level. Open – Printed You printed the document and left it open. Canceled You canceled the document manually. Closed SAP Business One closed the document automatically when you drew it to another document. Delivered The document is fully drawn to a delivery, but not yet fully paid. Paid The document is fully paid but not yet fully drawn to a delivery. Draft The document is still a draft.

Posting Date
Specify the posting date. The default value for this field is the current date on which the A/R reserve invoice is created. If required, change the date. Caution If you change this date, the continuity of the numbers and dates on a document will be interrupted. End of the caution.

Due Date
Expected due date of the items or services. The default date is 30 days after the posting date. To change it, choose a different payment term in the dropdown list for the Payment Terms field in the A/R Reserve Invoice. Alternatively, change the due date manually.

Currency
Specify the display currency for the amounts in the A/R reserve invoice. If the customer currency equals the local currency, the options are Local Currency and System Currency. If the customer currency is a foreign currency, the options include BP Currency. Your selection does not change the original currency of the document.

Sales Employee
Specify the sales employee who initiated the A/R reserve invoice.

Owner
Specify the employee who owns the A/R reserve invoice.

Total Before Discount
Total amount of the A/R reserve invoice before the discount for the document is calculated. Note If a discount is defined in the row containing the item or service row, the amount displayed in this field takes that discount into account. End of the note.

Discount %
In the field on the left, specify the percentage of the discount for the whole reserve invoice. The field on the right displays the amount of the discount.

Freight
The field appears only if Manage Freight in Documents is selected in Administration System Initialization Document Settings General . You can define freight for the A/P reserve invoice. To open the Freight Charges window and to view the corresponding freight, click ().

Rounding
This field appears only if the rounding method is defined as By Currency in Administration System Initialization Document Settings General . When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

Tax
Tax amount for the A/R reserve invoice calculated according to your tax definitions.

Total
Total amount of the document including tax and discounts.

Applied Amount
The amount of the A/R reserve invoice that was copied to a payment document or to a credit memo.

Balance Due
Amount of the A/R reserve invoice that has not been paid or credited yet.

Payment Order Run
If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations: The payment order row that includes this document or its installment(s) is removed from the payment order run. To remove a payment order row, in Payment Wizard: Step 6 - Recommendation Report, right-click the payment order row and choose Remove. The checkbox for this payment order row is deselected in the selection column. The payment order row that includes this document or its installment(s) is closed in the payment order run. To close payment order rows in which all the documents are fully paid, in Payment Wizard: Step 6 - Recommendation Report, choose the Close Payment Order Rows button. The Payment Order Status column displays `C` for the closed payment order rows. The payment order run that includes this document or its installment(s) is executed into a payment run. To execute a payment run, in Payment Wizard: Step 6 - Recommendation Report, choose the Next button. In Payment Wizard: Step 7 - Save Options, choose the Next button and choose Yes in the system message. Note When this checkbox is selected, the Copy From and the Copy To functions are disabled. End of the note. Note When this checkbox is selected, you cannot change values in the Due Date field in the general area and in the Payment Block field on the Accounting tab. End of the note.

Payment Reference No.
Additional key for the A/R reserve invoice, which you use later to match a payment with the A/R reserve invoice.

Branch
Select a branch for which you want to create the document. Note This field is available only if you have enabled multiple branches. End of the note.

WT Amount (Inv.)
Displays the total amount of the WT Amount column. To display the Withholding Tax Table, click (Link Arrow).

Business Place
From the drop-down list, specify the business place.

VAT Registration No.
Displays the corresponding VAT registration number of the business place.