Use this window to create retirement for assets.
To open this window, from the SAP Business One Main Menu, choose
.Displays one of the following:
When the retirement document is in Add mode, the field is blank. |
Displays one of the following:
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Displays the document series and number according to the definition in the Document Numbering - Setup window. |
Displays one of the following:
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Specify the date on which the journal entry is posted. |
Specify the document date. By default, the document date is the same as the posting date. |
Specify the date of the retirement. By default, the date is the same as the posting date. |
Displays the cancellation date. Note The field is available only if you have canceled the retirement document. If a retirement document is automatically generated upon the creation of an A/R invoice, you must cancel the A/R invoice in order to cancel the retirement document. End of the note. |
Select one of the following retirement types:
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Select the depreciation area in which an asset's retirement takes effect. If an asset is retired completely, the retirement is effective in all depreciation areas. In this case, you must select * – All Areas in this field. By default, * – All Areas is selected. |
If required, specify any additional information about the retirement. |
From the dropdown list, select the currency (local, system or foreign) you want to use for the retirement. If you select foreign currency, specify the currency and the exchange rate. |
Select the checkboxes to consolidate the journal entry rows by projects and distribution rules. Depending on your selection, the journal entry layout can be one of the following:
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Indicates that the retirement document is relevant to low value assets only. Once you select this checkbox, you can select only low value assets in the document. Low value assets must be fully retired. Note The checkbox is available in the Germany localization only. End of the note. |
Displays the total amount of the document. |
Specify the asset that you want to retire. Selecting the same asset twice displays an error message. |
You can select an asset by the asset description, as an alternative to the asset number. |
Note The field is available only if the following conditions are met:
End of the note. Specify the general ledger account to record the revenue from asset sales. The account cannot be a control account. By default, the Revenue Account for Retirement you have specified for the asset is displayed. For an asset that retires through scrapping, you cannot specify the general ledger account. Depending on the Posting of Retirement method you have specified for the asset in the Depreciation Areas - Setup window, the retirement is posted to one of the following accounts:
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Enter the total revenue resulting from an asset sale. Based on the asset's sales revenue and its net book value on the retirement date, the system determines whether the asset retires with profit or loss. Note The field is available only if you have selected Sales in the Transaction Type field. End of the note. |
Select the checkbox to indicate the asset retirement is partial, for example. Only part of the asset quantity or value is removed from the portfolio. |
Note The field is editable only if you have selected the Partial checkbox. End of the note. If you want to retire an asset partially and the asset is planned for quantity maintenance, enter the quantity you want to retire. In this case, if you enter the acquisition and production costs, the value you enter is not effective. Note After you enter the quantity, the system calculates the retired net book value as follows: Retired Net Book Value = Net Book Value on Retirement Date * Retired Quantity / Available Quantity on Retirement Date End of the note. |
If you want to retire an asset partially and the asset is not planned for quantity maintenance, specify how much of the asset's acquisition and production costs are retired. In this case, if you enter the quantity, it is not effective. Note The field is editable only if you have selected the Partial checkbox. End of the note. Note After you enter the quantity, the system calculates the retired net book value as follows: Retired Net Book Value = Net Book Value on Retirement Date * Retired Acquisition and Production Costs / Acquisition and Production Costs on Retirement Date End of the note. |
If required, enter the remarks about the asset. |
Displays one of the following:
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If required, enter the remark about the journal entry generated in each depreciation area. Depending on whether the retirement type is sales or scrapping, the default journal remark is Retirement – Sales or Retirement – Scrapping, respectively. |
Note The field is available only if you have canceled the retirement document. If a retirement document is automatically generated upon the creation of an A/R invoice, you must cancel the A/R invoice in order to cancel the retirement document. End of the note. If required, enter the remark about the journal entry generated upon the cancellation of the retirement document. |