Consider the following rules when specifying your reporting period:
You must file a declaration every month or quarter, whether a new or nil declaration.
For paired documents, the maximum permitted delay between the base and target documents is one month or quarter. For more information, see Data Collection Rules: Business Documents
The posting date of a business document determines the reporting period in which the document is declared.
Note
A transaction that should be declared in June does not appear automatically in the July declaration if you forget to declare it in June.
Note
The following table outlines how the system processes paired documents when target documents are fully based on base documents. For partly reconciled paired documents, consider their declaration as a combination of fully reconciled paired documents and standalone documents.
Scenario |
Declaration Period |
Example (Monthly) |
---|---|---|
The base and target documents are posted in the same month or quarter. |
Declare the target document in its posting month or quarter. |
Base document = July Target document = July Declaration month = July |
The target document is posted in the next month or quarter of the base document. |
Declare the target document in its posting month or quarter. |
Base document = July Target document = August Declaration month = August |
The posting month of the target document is more than one month or quarter later than that of the base document. |
Declare the base document in the next month or quarter. The target document is not declared. |
Base document = July Target document = September Declaration month for base document = August Declaration month for target document = None |
Example
Your company makes monthly Intrastat declarations.
Create a delivery as follows:
Posting date = Oct. 1, 2012
Quantity = 10
Create an A/R invoice based on the delivery, as follows:
Posting date = Nov. 1, 2012
Quantity = 5
Create export Intrastat declarations for October and November. The results are as below:
October: Neither the delivery nor the A/R invoice is declared.
November: The A/R invoice is declared, and the uninvoiced part of the delivery is also declared.
For more information, see Data Collection Rules: Calculations.
Intrastat Document |
Declaration Period |
Example (Monthly) |
---|---|---|
Delivery and goods receipt PO |
One month or quarter later than the delivery of goods |
Posting month = July Declaration month = August |
A/R invoice and A/P invoice |
The invoice month or quarter |
Posting month = July Declaration month = July |
Return and goods return |
One month or quarter later than the return of goods |
Posting month = July Declaration month = August |
A/R credit memo and A/P credit memo |
The credit memo month or quarter |
Posting month = July Declaration month = July |
A/R reserve invoice and A/P reserve invoice |
One month or quarter later than the invoice month |
Posting month = July Declaration month = August |
Inventory transfer |
The month or quarter when the goods movement occurs |
Posting month = July Declaration month = July |