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Function documentationDepreciation Run Locate this document in the navigation structure

 

Each single asset transaction leads to a change in planned depreciation, but not to a posting to the relevant general ledger accounts. Only when you execute a depreciation run does the system carry out all depreciations planned up to the specified date.

The depreciation run only covers automatic depreciation.

Note Note

When you create manual depreciations, the associated values are immediately posted to the general ledger accounts.

End of the note.

To trigger the posting of planned depreciation, it is usually sufficient to start one depreciation run for several posting periods. However, it is possible to execute several depreciation runs for the same depreciation period. A repeat run might be necessary, for example, if the depreciation terms have been changed for individual assets in connection with the year-end closing.

In depreciation runs, unposted planned depreciation is always posted using the catch-up method. In the catch-up method, the system gathers any planned depreciation that has not been posted yet for the entire depreciation period and then creates a collective posting. Therefore, the posting can also include planned depreciation from several periods.

Example Example

A planned depreciation of 1,200 USD for the current fiscal year has been calculated for an asset. The depreciation run is executed for the first time in March. The system proportionally posts a depreciation amount of 300 USD for the months from January to March. This means the depreciation for January and February is done in March in general ledger accounting.

End of the example.

A depreciation run can be repeated as often as necessary, provided no depreciation run has been executed for the following periods. A repeat depreciation run may be necessary if the asset values have changed once again after posting planned depreciation. When repeating a depreciation run, only the value differences to the posting of the last depreciation run are considered.

Caution Caution

You can execute a depreciation run only when no depreciation run has been executed for the following periods. Within one period you can execute as many depreciation runs as required.

End of the caution.

Note Note

In order to keep the number of financial documents to a minimum, we recommend that you carry out only one depreciation run per fiscal year.

End of the note.

SAP Business One lets you preview the details of the depreciation run before you execute it.