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Procedure documentationCancelling Journal Entries Locate this document in the navigation structure

 

You cannot delete journal entries from the database, but you can create a reversal journal entry that voids the original transaction. Use this procedure to cancel manual journal entries.

Note Note

You can reverse journal entries created by documents by creating the opposite document or a manual journal entry that reflects the reversal.

End of the note.

Prerequisites

The transaction is a manual journal entry of type JE (displayed in the Origin field of the Journal Entry window).

Procedure

  1. From the SAP Business One Main Menu, choose   Financials   Journal Entry.  

  2. Display the journal entry you want to cancel.

  3. From the menu bar, choose   Data   Cancel  .

    The following message appears: Create reversal for this transaction?

  4. To continue, choose Yes.

    Note Note

    If the selected journal entry has been reconciled, a notification appears and you can decide whether to continue or not.

    The Journal Entry window displays the reversed transaction. The dates of the new transaction are the same as in the original transaction. If required, you can change the dates.

    End of the note.

    Note Note

    The reversed transaction format is determined by the selection made in the Company Details. If Use Negative Amount for Reverse Transaction is selected, the amounts in the reversed transaction appear on the same sides as in the original transaction, but with a minus sign. If the option is not selected, the same amounts appear on opposite sides.

    End of the note.

  5. Choose Add.

Result

The reversed transaction is added to the database. SAP Business One automatically adds the text (Reversal) – original trans. no. to the transaction details for reporting purposes.