Starting Workflow Instances and Visualizing the Process of the Instances 
A workflow instance is an actual occurrence of a series of business tasks or events that follows a certain workflow template. You can start and visualize instances for different business types by using previously defined workflow templates.
Prerequisites
You have the authorization to access the Workflow Instance window.
You have the authorization for at least one workflow template.
Procedure
From the SAP Business One Main Menu, choose
Administration 
Workflow Workflow Instance 
. The Workflow Instance window
appears.From the Workflow Template dropdown list, select a workflow template on which the instance is based.
The visualization pane displays the image of the selected workflow template.
Choose the Action pushbutton, and choose Start. A new workflow instance starts.