Manual Depreciation Window - SAP Documentation

Manual Depreciation Window

Use this window to create manual depreciations for assets.

To open this window, from the SAP Business One Main Menu, choose Financials Fixed Assets Manual Depreciation .

General Area Fields

Origin
Displays MD, which is the abbreviation for the transaction type Manual Depreciation. It indicates that the manual depreciation document is always manually created. When the manual depreciation document is in Add mode, the field is blank.

Origin No.
Displays the document number according to the definition in the Document Numbering - Setup window.

No.
Displays the document series and number according to the definition in the Document Numbering - Setup window.

Status
Displays one of the following: Posted – Indicates the manual depreciation is created. Cancelled – Indicates the manual depreciation is cancelled.

Posting Date
Specify the date on which the journal entry is posted.

Document Date
Specify the document date. By default, the document date is the same as the posting date.

Asset Value Date
Specify the date on which the special depreciation takes place. By default, the date is the same as the posting date.

Cancellation Date
Displays the cancellation date. Note The field is available only if you have canceled the manual depreciation document. End of the note.

Transaction Type
Select one of the following types for manual depreciation: Ordinary Depreciation – Refers to the manual ordinary depreciation in this case. Generally, ordinary depreciation includes the planned ordinary depreciation and the manual ordinary depreciation. The former is the depreciation calculated and carried out automatically by the system based on the depreciation type you assign to the asset. And the latter is the depreciation you manually perform using the manual depreciation document. You can view the sum of both depreciation amounts in the Ordinary Depreciation row on the Values subtab in the asset master data. Unplanned Depreciation – Refers to the unplanned depreciation, usually carried out when there is an unexpected reduction in the value of an asset resulting, for example, from an accident. Special Depreciation – Refers to the manual special depreciation. SAP Business One can carry out the special depreciation automatically for an asset, known as the automatic special depreciation. You can assign a depreciation type to an asset with the Special Depreciation method, and the system automatically calculates the special depreciation when it is due. For more information, see Special Depreciation Method. If you want to manually carry out the special depreciation, use the manual depreciation document and assign a depreciation type with the Manual Depreciation method. For more information, see Manual Depreciation Method. You can view the sum of both depreciation amounts in the Special Depreciation row on the Values subtab in the asset master data. Appreciation – Refers to the increase in an asset's book value to offset the asset's unplanned depreciation. Usually a revaluation of an asset can also result in the increase of the asset's value in the book. SAP Business One regards the two kinds of value increase in an asset as a write-up. To view an asset's write-up information, see the Write-Up row on the Values subtab in the asset master data.

Depreciation Area
Select the depreciation area in which an asset's manual depreciation takes effect. By default, * – All Areas is selected.

Reference
If required, specify any additional information about the manual depreciation.

Consolidate Journal Entry Rows by Projects/Distribution Rules
Select the checkboxes to consolidate the journal entry rows by projects and distribution rules. Depending on your selection, the journal entry layout can be one of the following: Consolidate Journal Entry Rows by Projects – the system consolidates the journal entry rows with the same G/L account and project. Consolidate Journal Entry Rows by Distribution Rules – the system consolidates the journal entry rows with the same G/L account and distribution rule. If you select both, the system consolidates the journal entry rows with the same G/L account, project, and distribution rule. If you leave the two checkboxes unselected, the system consolidates only the journal entry rows with the same G/L account. For more information, see the examples in Consolidation of Journal Entry Rows by Projects and Distribution.

Contents Tab Fields

Asset No.
Specify the asset for which you want to create manual depreciations. Selecting the same asset twice displays an error message.

Asset Description
You can select an asset by the asset description, as an alternative to the asset number.

Total
Enter the total depreciation amount. If it is an appreciation, the total must not exceed the difference between the asset's NBV and historical NBV. Note If the total you enter in this field causes the asset's net book value to fall below zero in any period, the system displays an error. For example, asset X is capitalized on January 1, 2012 and its acquisition and production costs are 100 USD. You create a capitalization credit memo for the asset with the amount of 40 USD on 2012 October 1st. On May 1, 2012 you want to create a manual depreciation of 70 USD for the asset. In this case, the system blocks you from the creation of the manual depreciation document. End of the note.

Remarks
If required, enter remarks about the asset.

Accounting Tab Fields

Depreciation Area
Displays one of the following: If you have selected a specific depreciation area in the Depreciation Area field in the general area, the field displays this depreciation area. Only when this depreciation area is a Posting to G/L area can the system generate a journal entry. If you have selected * – All Areas in the Depreciation Area field in the general area, the field displays all Posting to G/L depreciation areas that are associated with the selected assets in this document. In this case, one journal entry is generated for each depreciation area.

Journal Remark
If required, enter the remark about the journal entry generated in each depreciation area. Depending on the transaction type, the default journal remark can be any of the following: Manual Depreciation – Ordinary Depreciation Manual Depreciation – Unplanned Depreciation Manual Depreciation – Special Depreciation Manual Depreciation – Appreciation

Cancellation Journal Remark
If required, enter the remark about the journal entry generated upon the cancellation of the manual depreciation document. Note The field is available only if you have canceled the manual depreciation document. End of the note.

More Information

Manual Depreciation