In SAP Business One, you can share one generic e-mail signature for all companies or you can define a unique signature for some of them. In some countries there are legal restrictions regarding unique business information that needs to appear in the signature of all business correspondence. The E-Mail Settings window provided in SAP Business One enables you to create e-mail signatures that comply with these restrictions.
Note
Only superusers have permission to create or change e-mail settings. For more information, see Defining Authorizations.
Note
It is not possible to create e-mail signatures for individual users in the E-Mail Settings window.
SAP Business One provides two e-mail signature options:
Common
For all company databases on an SAP Business One server installation
Note
If you are running more than one productive company database on one SAP Business One-server, you can share one generic e-mail signature for all companies or you can define a unique signature for some of them.
Company
For a specific company database
Both of the following are mandatory prerequisites for configuring the SBO Mailer signature:
You have installed SAP Business One.
You have started the SBO Mailer component with the SAP Business One Service Manager window on your SAP Business One server.
Note
For more information, see the Administrator’s Guide provided with SAP Business One.
To create or modify a company e-mail signature:
Note
You must have superuser status in order to create new e-mail signatures or modify existing ones in SAP Business One. For more information, see Defining Authorizations.
Log on to SAP Business One, and select the company whose e-mail signature you want to create or modify.
From the SAP Business One Main Menu, choose
.In the E-Mail Settings window, you can select one of the following Signature To Be Used radio buttons at this stage or after entering your information in the relevant tabs that are described in the subsequent steps:
Common
Company
Enter your e-mail signature in one or both of the following:
Common E-Mail Signature tab
Select this tab to create or modify an e-mail signature for all the companies that are installed on the server.
Company E-Mail Signature tab
Select this tab to create or modify an e-mail signature for the company you are currently logged on to.
Note
If you select this option, it does not affect the signatures of the other companies. Only the e-mail signature on the Common E-Mail Signature tab is valid for all companies on the same server.
On the tab you have selected in step 4, in the text box, enter an e-mail signature having up to 32,768 characters and spaces. You can use any HTML tags for formatting the text, except <HTML> and <BODY>.
Select one of the following Signature To Be Used radio buttons, if you have not already done so in step 3:
Common
Note
The default e-mail signature setting is Common.
Company
Choose the Update button, and then choose the OK button.