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Procedure documentationUpdating Batch Numbers for an Item Locate this document in the navigation structure


You can update the details for existing batch managed items using the Batch Management – Update window.

In addition, you can enter batches for the received items if you did not do so while generating documents. However, this is only possible if your company allows the receipt of items to inventory without a batch number.

Note Note

When you save a document as a draft, if serial or batch numbers were created or selected, those numbers are saved in the database. However, they are ignored elsewhere in SAP Business One, and are not allocated to the related document.

When a regular document is created from the draft, you can verify the selection or creation of the serial or batch numbers, as in any regular document

End of the note.

For information about how to find and update a specific batch number without reference to a specific item, see Viewing and Updating Batch Numbers Based on Specific Batch Number.


  1. Choose   Inventory   Item Management   Batches   Batch Management  .

    The Batch Management - Selection Criteria window appears.

  2. To update the existing batch numbers in the Operation dropdown list, choose the Update option.

  3. Set the selection criteria for the items to be displayed on the relevant tabs and choose the OK button.

    The Batch Management - Update window appears in update mode for all batch numbers in stock.

  4. Choose a document in the Rows from Document table.

  5. Update the batch numbers in one of the following ways:

    • Manually - Select the batch numbers in the Created Batches area, and make the necessary changes.

    • Automatically - Choose the Global Update button to open the Automatic Batch Update window and make the necessary changes. For more information, see Creating Batch Numbers Automatically.

      You can globally update one field or several fields simultaneously, for the row selected in the Batch Management - Update window. The selected data is globally updated in all the batch number-managed item rows.

      Example Example

      Choose the Global Update button and in the Automatic Batch Update window enter a new expiration date. When you update, the expiration dates of all the batch numbers in the selected row are updated accordingly.

      End of the example.
  6. To save the changes, choose the Update button and the OK button.