Show TOC

Object documentationRecurring Postings Window Locate this document in the navigation structure


This window lets you define and display a recurring posting template according to your defined criteria.

To open the window, choose   Financials   Recurring Postings  .

Recurring Postings Window

Enter a unique code of up to 8 characters for the recurring posting template.

We recommend that you choose a meaningful code, one that will be understandable to users when they need to choose a recurring posting template in a journal entry.


Indicates the instance of the transaction.


Enter a short description of the recurring posting.

Ref. 1, Ref. 2

Use these fields to predefine the transaction details, or to specify them just before adding the transaction on the defined date.

Trans. Code

From the drop-down list, choose either the required code or Define New to open the Transaction Codes - Setup window.

The chosen code automatically appears in the Tran. Code field of the Journal Entry window.


After you choose a code, its description is copied automatically to this field, and it then appears in the Remarks field in the Journal Entry window.

Regardless of the chosen code, you can still manually enter the details you prefer.

Automatic Tax

Applies the Automatic Tax functionality on transactions you create through the Recurring Postings window. This option is selected by default if the option Use Automatic Tax in   Administration   System Initialization   Document Settings   Per Document tab   Journal Entry   is selected.

Manage WTax

This checkbox is enabled only if the Automatic Tax checkbox is selected.

If you select this checkbox:

  • The WTax Amount field and the WTax Liable column are displayed.

  • You can enter only one business partner in the journal.

G/L Acc./BP Code, G/L Account/BP Name

Enter the account code or business partner code to be associated to a journal entry created with this template. The account name or business partner name appears automatically in the G/L Account/BP Name field.

Debit, Credit

Fill in the required amounts. Remember that – as for a regular journal entry – the debit and credit must be balanced; otherwise, you will not be able to add the recurring posting template.

Tax Group

Specify the tax group to which the line refers.

The drop-down list displays all the tax groups to which the account is linked. Selecting one automatically inserts the account in the line.

Distr. Rule

Specify the distribution rule for each row in the template. When a journal entry based on this recurring posting template is created, the relevant amounts are posted to the respective cost centers.

Note Note

If a distribution rule was defined for the accounts that appear in the recurring posting template, the amounts recorded in the journal entries resulting from this recurring posting template, are posted to the distribution rule(s) defined in the chart of accounts.

End of the note.
Control Account

Displays the default control accounts defined for each business partner and/or G/L accounts included in the template. You can change the control account in the business partner rows, if required.

To display this column in the table area, select it in the Form Settings - Recurring Posting window. For more information, click here.


Specify the project that you want to relate to the account. If you defined the project for the account in the Chart of Accounts window, the field displays the project code by default.

Note Note

The specified project information appears in the journal entry created using this recurring posting template.

End of the note.

Indicates the sum of the amounts that were already entered in the Credit column and in the Debit column of the recurring posting template.

To Balance

Indicates the amount you need to enter in the Debit / Credit column in order to balance this recurring posting template.


Choose the required frequency for making the recurring posting.

If you choose Daily, Weekly or Monthly, use the drop-down list for the field to the right to specify a value, that is, the exact number of days, the day of the week, or the day of the month the recurring posting should be made.

Choosing any other option disables the field to the right.

Choose Template to create a posting template that is not subject to any execution dates or frequency. As such, it will not appear in the list of transactions for execution.

Next Execution

Enter the required date for the next execution of the recurring posting. This is the base date from which SAP Business One calculates the value defined in the Frequency field. The default value for this field is the current system date.

If you chose Template for the Frequency field, this field is not shown.

Valid Until

Select this option to define an expiration date for the validity of the recurring posting template. After the defined date, no further instances of this template will be created or appear in the list of transactions for execution.

Confirmation List

Opens the Confirmation of Recurring Postings window, in which you can view all recurring postings to be executed.

Country-Specific Fields: Portugal
Stamp Tax

Enables creating a recurring posting template that involves stamp tax.

When you choose a tax code for the recurring posting template:

  • Only the stamp tax groups are displayed in the drop-down list

  • The VAT groups cannot be chosen

Country-Specific Field: Austria, Costa Rica, France, Italy, Guatemala, Mexico, South Africa , Spain
Manage Deferred Tax

Select this checkbox to apply the deferred tax function associated with the selected tax group or tax code.

This checkbox is enabled only if the Automatic Tax or Automatic VAT checkbox is selected.

If you select this checkbox, you must enter one and only one business partner row in the recurring posting.

For the Spain localization, if you select this checkbox, you cannot add a business partner associated with equalization tax, and you cannot select a tax group for which an equalization tax account is defined.

You cannot select the checkbox in the following situations:

  • You have added more than one business partner row.

  • You have not defined any deferred tax account in tax codes or tax groups.

  • You have added a business partner associated with equalization tax (Spain localization).

  • You have selected a tax group for which an equalization tax account is defined (Spain localization).