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Object documentationIncoming Payments: Account Locate this document in the navigation structure


The following are the fields in the Incoming Payments window.

To open the window, choose   Banking   Incoming Payments   Incoming Payments  and select Account .

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.
Incoming Payments for Account

Default numbering series and current number of the incoming payment in the default numbering series. Specify another series if required.

To document a receipt originally created in a note book, choose Manual and copy the number from the original receipt to the number field.

Posting Date, Document Date

Current date by default. Change the dates if required.

Due Date

By default the current date, which will be the due date of the customer row in the journal entry created by the document.

Note Note

After you enter the details of the payment means in the Payment Means window, and return to the Incoming Payment window, the field is updated with the weighted average of the due dates defined for the payment means.

End of the note.

If required, you can change this date before you add the document.


Enter any additional reference if required.

Transaction No.

Number of the journal entry created by this document. The number appears after you have added the incoming payment.


To relate the incoming payment to a specific project, specify the required project.

Doc. Currency

Document’s currency, by default in the local currency Specify another currency if required.

If you choose foreign currency, the exchange rate defined in the Exchange Rates and Indexes table for the selected currency for the document's posting date is displayed. You can change this rate if required.


Enter any remarks about this incoming payment.

Journal Remarks

Enter the details to be displayed in the Remarks field of the journal entry. Includes by default: Incoming – Account Code. If the incoming payment is for more than one account, the code is the last account in the document.

Doc. Remarks

Enter any relevant details regarding the amount paid for this account.


Specify the amount referred to the account.

Total Amount Due

Total amount of the payment in local currency.

Appears only when the selected document currency is the local currency.

Amount Due (FC), Amount Due (LC)

Amount of the payment in the selected foreign currency or local currency depending on the exchange rate defined in the document. Appear if the document currency is other than the local currency.

Country-Specific Fields: Europe, Australia-New Zealand, and South Africa
Tax Definition

Specify a tax group according to which the tax will be calculated for the account in the row.

Net Amount

Specify the amount before tax. This amount is the basis of the tax calculation, if you specified a tax group for Tax Definition.

Example Example

Net Amount = 100, Tax Definition = 16%

Tax calculation: 100X16% = 16

End of the example.
Gross Amount

Only available if you select Visible and Active for this field in the Form Settings – Incoming Payment window.

Specify the amount including tax. SAP Business One calculates the tax amount as follows: Gross Amount minus Net Amount.

Example Example

Gross Amount = 116, Tax Definition = 16%

Net Amount = 116/116% = 100

Tax Amount = 116-100 = 16.

End of the example.

Caution Caution

If you change the amount in the Net Amount field, after you specify an amount in the Gross Amount field, the tax will be recalculated according to the Net Amount method. Therefore, the tax amount and gross amount might be different.

End of the caution.
Net Total

Total amount of payment before tax.

Total Tax

Total amount of tax included in the incoming payment.

To view the tax amount calculated for each row of the payment, open the Form Settings - Incoming Payments window. On the Table Format tab, select Tax Amount.

Country-Specific Field: Brazil

Select a branch from which you want to choose an account.

Note Note

This field is available only if you have enabled multiple branches.

End of the note.
Country-Specific Field: India
Seq. Name

Specify sequence from the drop-down list. The system generates the sequence automatically.

Note Note

This field applies only to documents that are assigned a sequence. If the document is not assigned a sequence, this field does not appear. End of the note.

End of the note.
Country-Specific Fields: Spain
Residence Number Type

Select the identification document of the business partner, for example, certificate of fiscal residence or passport.

This field is visible only if Extended Tax Reporting is selected in the company details (see Initializing Tax Reporting According to Model 340).

Operation Code

Specify the type of the transaction you are carrying out with the business partner, for example, summary invoices. The values available for selection are based on the codes defined by the Spanish financial authorities.

This field is visible only if Extended Tax Reporting is selected in the company details (see Initializing Tax Reporting According to Model 340).

More Information

Incoming Payments