Name of the default contact person defined in the business partner master data.

Specify the vendor reference number, if available.

Field on the left: name of the numbering series. Specify a series.

Field on the right: number of the A/P invoice.

Status of the A/P invoice:

Open

You can draw the document completely or partially to a higher level document.

Open – Printed

You printed the document and left it open.

Canceled

You canceled the document manually.

Closed

SAP Business One closed the document automatically when you drew it to another document.

Draft

The document is still a draft.

Specify the posting date.

The date by which you must pay the vendor. This date is calculated according to the payment term defined for the vendor, or the one specified on the Accounting tab of the document. You can change this value manually or by choosing a different option in the Payment Terms field.

Date of the document for tax reporting purposes. By default, it is the same as the posting date. You can change it manually, if required.

Specify the display currency for the amounts in the A/P invoice.

Specify the buyer who initiated the A/P invoice.

Specify the employee who owns the A/P invoice.

Enter additional information regarding the document.

Total amount of the A/P invoice before the discount for the document is calculated.

If the discount has been defined in the item or service row, the amount displayed in this field considers that discount.

In the field on the left, specify the percentage of the discount for the whole A/P invoice. The field on the right displays the amount of the discount.

Amount drawn from the paid down payment invoices or down payment requests. This amount is subtracted from the total amount of the invoice. Choose to open the Down Payment to Draw window, which displays the details of the amount displayed in this field.

This field appears if the Manage Freight in Documents checkbox is selected on the General tab in the Document Settings window. You can define freight for the A/P invoice. To open the Freight Charges window and to view the corresponding freight, click (Link Arrow).

This field appears if the rounding method is defined as By Currency on the General tab in the Document Settings window .

When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

Tax amount for the A/P invoice calculated according to the tax definitions.

Amount of the withholding tax involved in the A/P invoice, if defined.

Total amount of the A/P invoice including tax, freight, and discounts.

Amount paid or credited by an outgoing payment or credit memo.

Open amount of the A/P invoice. This amount has not been paid or credited yet.

A list of base documents from which to create a target document.

Choose the target document to be created based on the current one. The Copy To function lets you copy only one document to the target document.

If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations:

Additional key for the A/P invoice, which you use later to match a payment with the A/P invoice. There is no validation on the field.

Specify the Folio number for the document.

Select a branch for which you want to create the document.

The total amount of the WT Amount column. To display the Withholding Tax table, click (Link Arrow).

Select a sequence from the dropdown list. The system generates the sequence automatically.

Select the Yes option from the drop down list if this transaction applies to TDS.

Displays the amount of TDS deducted in the transaction. To edit the TDS tax, click (Link Arrow) to edit the tax information in the opening Withholding Tax Table window.