A/P Reserve Invoice: General Area

Use this part of the A/P reserve invoice to enter general information relevant to all items in the document.

To access the area, choose Purchasing – A/P A/P Reserve Invoice .

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.

Contact Person
Name of the default contact person as defined in the business partner master data.

Vendor Ref. No.
Specify the vendor reference number, if available.

No.
Field on the left: name of the numbering series. Specify a series. Field on the right: number of the A/P reserve invoice. If you choose the manual series, enter the relevant number.

Status
Status of the A/P reserve invoice: Open You can draw the document completely or partially to a higher level document. Open – Printed You printed the document and left it open. Cancelled You cancelled the document manually. Closed SAP Business One closed the document automatically when you drew it to another document. Draft The document is still a draft. Delivered The document was fully copied into Goods Receipt PO, but not yet fully paid. Paid The document was fully paid but not yet fully delivered. Note A no-charge A/P reserve invoice is closed automatically, once you add the document. End of the note.

Posting Date
Specify the posting date. The default value is the current date on which the A/P reserve invoice is created. If required, change the date. Caution If you change this date, the continuity of the numbers and dates on a document will be interrupted. End of the caution.

Due Date
Expected due date of the items or services. The default date is 30 days after the posting date. To change it, select a different option in the Payment Terms field, or enter one manually.

Currency
Specify the display currency for the amounts in the A/P reserve invoice.

Buyer
Specify the employee who initiated the A/P reserve invoice.

Owner
Specify the employee who owns the A/P reserve invoice.

Remarks
Enter additional information regarding the A/P reserve invoice. If required, you can edit the field content even after the A/P reserve invoice has been created.

Total Before Discount
Total amount of the A/P reserve invoice before the discount for the document is calculated. Note If a discount is defined in the row containing the item or service row, the amount displayed in this field takes that discount into account. End of the note.

Discount %
In the field on the left, specify the percentage of the discount for the whole reserve invoice. The field on the right displays the amount of the discount.

Freight
The field appears only if Manage Freight in Documents is selected in Administration System Initialization Document Settings General . You can define freight for the A/P reserve invoice. To open the Freight Charges window and to view the corresponding freight, click (Link Arrow).

Rounding
This field appears only if the rounding method is defined as By Currency in Administration System Initialization Document Settings General . When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

Tax
Tax amount for the A/P reserve invoice calculated according to the tax definitions.

WTax Amount
Amount of the withholding tax included in the document, if defined.

Total Payment Due
Total amount of the A/P reserve invoice including tax, freight, and discounts.

Applied Amount
Amount paid or credited by an outgoing payment or A/P reserve invoice.

Balance Due
Open amount of the A/P reserve invoice. This amount has not been paid or credited yet.

Payment Order Run
If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations: The payment order row that includes this document or its installment(s) is removed from the payment order run. To remove a payment order row, in Payment Wizard: Step 6 - Recommendation Report, right-click the payment order row and choose Remove. The checkbox for this payment order row is deselected in the selection column. The payment order row that includes this document or its installment(s) is closed in the payment order run. To close payment order rows in which all the documents are fully paid, in Payment Wizard: Step 6 - Recommendation Report, choose the Close Payment Order Rows button. The Payment Order Status column displays `C` for the closed payment order rows. The payment order run that includes this document or its installment(s) is executed into a payment run. To execute a payment run, in Payment Wizard: Step 6 - Recommendation Report, choose the Next button. In Payment Wizard: Step 7 - Save Options, choose the Next button and choose Yes in the system message. Note When this checkbox is selected, the Copy From and the Copy To functions are disabled. End of the note. Note When this checkbox is selected, you cannot change values in the Due Date field in the general area and in the Payment Block field on the Accounting tab. End of the note.

Payment Ref. No
Additional key for the A/P reserve invoice, which you use later to match a payment with the A/P reserve invoice. There is no validation on the field.

Branch
Select a branch for which you want to create the document. Note This field is available only if you have enabled multiple branches. End of the note.

Folio Number
Specify the Folio number for the document.

Sequence Name
Select a sequence from the dropdown list. The application generates the sequence automatically. Note This field appears only for documents that are assigned a sequence. End of the note.