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Object documentationIntrastat Declaration Wizard: Step 2 - Specifying Data Required for All Countries Locate this document in the navigation structure

 

In the General Information window, you specify data for the common fields that are required for all EU countries.

Left-Side Fields
Declaration Type

Select one of the following declaration types according to your needs:

  • New Declaration

  • Nil Declaration

  • Correction Declaration

Note Note

Nil or correction declarations are available only for a few countries. For more information, see Creating a Nil Declaration and Correcting an Executed Declaration.

End of the note.
Flow of Goods

Select either Import or Export depending upon whether you want to report import or export of goods.
Reporting Period From ... To ...

Specify the start and end dates covered by the declaration. Note that the start date must be the first day of each period and the end date must be the last day of the period.

The values of these two fields are dependent on the Declaration Period field.
Description

Describe the Intrastat declaration (maximum length of 200 characters).
Declaration Country

Select the appropriate country for your declaration.

Note Note

SAP Business One supports the ISO country code “EL” for Greece instead of “GR”. When generating output files for your Intrastat declarations, the system converts the country code from “EL” to “GR”.

End of the note.
Declaration Period

Specify whether you are making a monthly or quarterly declaration.

To declare quarterly, select Quarterly and specify the declaration period in the Reporting Period From ... To ... fields as follows:

  • The first quarter is from January to March.

  • The second quarter is from April to June.

  • The third quarter is from July to September.

  • The fourth quarter is from October to December.
Declare Credit Memos and Returns Based on Flow of Goods

Select this checkbox if you want to declare the following documents based on the actual transport direction of the goods:

  • A/R credit memo

  • A/P credit memo

  • Return

  • Goods return

As a result, the values of the documents are presented in the opposite sign.

Example Example

If you declare export data and select this checkbox, all relevant A/P credit memos and goods returns are collected. If the values are positive in these documents, they are presented as positive values in the declaration. On the contrary, if you do not select this checkbox, you declare A/R credit memos and returns with the negative sign.

End of the example.
Include Documents Not Declared in Previous Period

Available for monthly declarations only.

Select if you want the wizard to include the documents that you did not declare in the previous month. You either created these documents after you had filed your declaration or erroneously excluded them from your declaration.

Example Example

It is October currently.

  • Your declaration month is October. After you select this checkbox, all the documents that you missed declaring in September are included.

  • Your declaration month is September. After you select this checkbox, all the documents that you missed declaring in August are included.

  • You declaration month is November. After you select this checkbox, all the documents that you missed declaring in October are included.

    If you understated or overstated your trade volume in your October declaration, you can pre-run a November declaration and select this checkbox to see whether the variation is within the acceptable range. If not, you need to create a correction declaration or reopen the October declaration to correct it.

End of the example.
Right-Side Fields
Contact Person

Specify the contact person at your company.

Default: First name and last name from the employee master data of the currently logged-on user
Phone

Specify the phone number of the contact person.

Default: Office Phone field from the employee master data of the currently logged-on user
Fax

Specify the fax number of the contact person.

Default: Fax field from the employee master data of the currently logged-on user
E-Mail

Specify the e-mail address of the contact person.

Default: E-Mail field from the employee master data of the currently logged-on user
Company Name

Specify the name of the declaring company.

Default: Company Name field in the Company Details window
Street

Specify the street where the declaring company is located.

Default: Street / PO Box field in the Company Details window
City

Specify the city where the declaring company is located.

Default: City field in the Company Details window
Zip Code

Specify the zip code of the declaring company.

Default: Zip Code field in the Company Details window
Company Declaration ID

Specify the identifier of the declaring company.

Default: Company Declaration ID field in the Intrastat Configuration window
VAT Reg. No. of Trader

Specify the VAT registration number of the declaring company.

Default: VAT Reg. No. of Trader field in the Intrastat Configuration window
VAT Reg. No. Extension

Specify the VAT registration extension number of the declaring company.

Default: VAT Reg. No. Extension field in the Intrastat Configuration window

More Information

Working with Intrastat Declarations