In this window, you can create a new series, define the series numbering range, and define the strings, if required. In addition, for master data, you can link a series to a group, define the length of each number within the series, or make it unavailable; for documents, you can link a series to a period or a group, or make it unavailable.
Note
The Manual series of master data cannot be edited or deleted.
Note
To avoid overlaps with other series, you can add a prefix, a suffix, or both to the serial numbers of a series. For example, by adding a prefix MS to a series, you can avoid overlaps with any other series which do not have the same prefix, or which have the same prefix but have an additional suffix.
For master data, you can also avoid overlaps by defining the number of digits a serial number contains. For example, a series whose number of digits is 5 can never overlap with a series whose number of digits is 6.
You can define the last number of a series to restrict its numeric range and avoid overlaps.
To open the window, choose
, and double-click the row number.Displays the name of the series. |
Define the first, next, and last numbers, so that SAP Business One can do the following:
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Enter the prefix and the suffix to have an additional identification of the series. For master data series, the prefix or suffix, if defined, is part of the business partner or item code. Note For numbering series of documents, prefixes and suffixes are relevant for printing only. For numbering series of master data, prefixes and suffixes help avoid overlaps with other series. End of the note. |
Enter any free text regarding the series. |
Select a group to which you want to assign the series. However, manual series of master data cannot be assigned to groups. Note From the SAP Business One Main Menu, choose . In the Authorizations window, you can assign authorization to users for specific groups of series.End of the note. |
Select a period indicator to limit the series to a certain period. Note This column is not available for master data series. End of the note. |
Specify the number of digits a serial number contains. This field is only available for master data series and its value should be greater than zero. For a master data serial number, with its number of digits defined, zeroes (0) work as placeholders when necessary. For example, if the first number is 1 and the number of digits is 6, the first serial number is 000001. |
Select to disable the selection of the series. |
Select to display series only for a certain period. Note Master data series are by default not limited to any single period. End of the note. |
Select to display a confirmation message when adding a serial business partner or item. |
The following fields appear only when the document for which you opened the window has a folio number. These fields are not available for master data.
Displays the Folio prefix defined for the document series at the time the Folio Number Assignment was made. This field is not editable. |
Displays the next Folio number to be assigned to a document of his type. This field is not editable. |