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This part of the sales document is used to enter general information pertinent to all items in the document.

To access this area, choose   Sales – A/R   Return  .

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.
Return General Area Fields
Contact Person

Name of the default contact person as defined in the business partner master data. If required, specify a different contact person.

Customer Ref. No.

Displays the customer reference number, if defined.

No.

Field on the left: name of the numbering series.

Specify a series.

Field on the right: the number of the delivery. If you choose the manual series, enter the relevant number.

Note Note

For China, Japan, Korea, Singapore, India, and Brazil, to set manual numbering, you need,

  1. Have full authorization to document manual numbering.

  2. Select Manual from the left field.

End of the note.
Status

Status of the return:

  • Open

    You can draw the document completely or partially to a document of a higher level.

  • Open – Printed

    You printed the document and left it open.

  • Cancelled

    You cancelled the document manually.

  • Closed

    You closed the document manually or SAP Business One closed it automatically when you drew it to another document.

  • Draft

    The document is still a draft.

Posting Date

Specify the posting date. The default value for this field is the current date on which the goods return is created. If required, change the date.

Caution Caution

If you change this date, the continuity of the numbers and dates on a document will be interrupted.

End of the caution.
Due Date

Expected due date of the items or services.

The default date is 30 days after the posting date. You can change it manually, or choose a different payment term in the Payment Terms field.

Document Date

Document date, used for tax purposes, of the goods return. Change the date if required.

Currency

Specify the display currency for the amounts in the A/R invoice.

If the customer currency equals the local currency, the options are Local Currency and System Currency.

If the customer currency is a foreign currency, the options include BP Currency.

Your selection does not change the original currency of the document.

Sales Employee

Specify the sales employee who initiated the return.

Owner

Specify the code of the employee who owns the return.

Remarks

Enter additional information regarding the return.

You can edit the field contents even after the document is added.

Total Before Discount

Displays the total amount of the document before the calculated discount.

Note Note

If the discount is defined in the row for the item or service, the amount displayed in this field takes that discount into account.

End of the note.
Discount %

In the field on the left, enter the percentage of discount.

The field on the right displays the discount amount. You can change the values of these fields, if required.

Freight

Displays the total freight for the return.

This field appears only if you have selected Manage Freight in Documents in   Administration   System Initialization   Document Settings   General  .

Rounding

This field appears only if the rounding method has been defined as By Currency in   Administration   System Initialization   Document Settings   General  .

When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

Tax

Tax amount for the return calculated according to your tax definitions.

Total

Total amount of the document including tax and discounts.

Payment Order Run

If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations:

  • The payment order row that includes this document or its installment(s) is removed from the payment order run.

    To remove a payment order row, in Payment Wizard: Step 6 - Recommendation Report, right-click the payment order row and choose Remove. The checkbox for this payment order row is deselected in the selection column.

  • The payment order row that includes this document or its installment(s) is closed in the payment order run.

    To close payment order rows in which all the documents are fully paid, in Payment Wizard: Step 6 - Recommendation Report, choose the Close Payment Order Rows button. The Payment Order Status column displays C for the closed payment order rows.

  • The payment order run that includes this document or its installment(s) is executed into a payment run.

    To execute a payment run, in Payment Wizard: Step 6 - Recommendation Report, choose the Next button. In Payment Wizard: Step 7 - Save Options, choose the Next button and choose Yes in the system message.

Note Note

When this checkbox is selected, the Copy From and the Copy To functions are disabled.

End of the note.

Note Note

When this checkbox is selected, you cannot change values in the Due Date field in the general area and in the Payment Block field on the Accounting tab.

End of the note.
Country-Specific Field: Chile
Folio Number

Specify the Folio number for the document. You can change it after the document is added and printed, if required.

Country-Specific Fields: India
Sequence Name

Specify a sequence from the dropdown list. The system generates the sequence automatically.

Note Note

This field appears only for documents that are assigned a sequence.

End of the note.
Convert To

Enables you to select an incoming excise invoice from the list.

More Information

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