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Object documentationGoods Return: General Area Locate this document in the navigation structure

 

Use this area of the goods return to enter general information relevant to all items in the document.

To access the window, choose   Purchasing – A/P   Goods Return  .

Note Note

This topic documents fields and other elements in this window that either are not self-explanatory or require additional information.

End of the note.
Goods Return General Area Fields
Contact Person

Name of the default contact person as defined in the business partner master data.

Vendor Ref. No.

Vendor reference number, if available.

No.

Field on the left: name of the numbering series. Specify a series.

Field on the right: number of the goods return. If you choose the manual series, enter the relevant number.

Status

Status of the goods return:

  • Open

    You can draw the document completely or partially to a higher level document.

  • Open – Printed

    You printed the document and left it open.

  • Cancelled

    You cancelled the document manually.

  • Closed

    You closed the document manually, or SAP Business One closed it automatically when you drew it to another document.

  • Draft

    The document is still a draft.

Posting Date

Specify the posting date.

The default value for this field is the current date on which the goods return is created. If required, change the date.

Caution Caution

If you change this date, the continuity of the numbers and dates on a document will be interrupted.

End of the caution.
Due Date

Expected due date of the items or services. The default date is 30 days after the posting date.

To change it, choose a different option in the Payment Terms field, or enter one manually.

Document Date

Document date of the goods return used for tax purposes. The default value is the current date.

Currency

Specify the display currency for the amounts in the goods return.

Buyer

Specify the buyer who initiated the goods return.

Owner

Specify the employee who owns the goods return.

Total Before Discount

Total amount of the goods return before the discount for the document is calculated.

Note Note

If the discount has been defined in the item or service row, the amount displayed in this field takes that discount into account.

End of the note.
Discount %

In the field on the left, specify the percentage of the discount for the whole goods return.

The field on the right displays the amount of the discount.

Freight

This field appears only if Manage Freight in Documents is selected in   Administration   System Initialization   Document Settings   General  .

You can define freight for the goods return. To open the Freight Charges window and to view the corresponding freight, click Link Arrow (Link Arrow).

Rounding

This field appears only if the rounding method is defined as By Currency in   Administration   System Initialization   Document Settings   General  .

When the total amount of the document is rounded according to the rounding method determined by the currency, the difference between the original amount and the rounded amount appears in this field.

Tax

Tax amount for the goods return calculated according to the tax definitions.

Total Credit

Total amount of the goods return including tax, freight charges, and discounts.

Payment Order Run

If the checkbox is selected, it indicates that this document, or at least one of its installments, is included in a payment order run. The checkbox is deselected in the following situations:

  • The payment order row that includes this document or its installment(s) is removed from the payment order run.

    To remove a payment order row, in Payment Wizard: Step 6 - Recommendation Report, right-click the payment order row and choose Remove. The checkbox for this payment order row is deselected in the selection column.

  • The payment order row that includes this document or its installment(s) is closed in the payment order run.

    To close payment order rows in which all the documents are fully paid, in Payment Wizard: Step 6 - Recommendation Report, choose the Close Payment Order Rows button. The Payment Order Status column displays C for the closed payment order rows.

  • The payment order run that includes this document or its installment(s) is executed into a payment run.

    To execute a payment run, in Payment Wizard: Step 6 - Recommendation Report, choose the Next button. In Payment Wizard: Step 7 - Save Options, choose the Next button and choose Yes in the system message.

Note Note

When this checkbox is selected, the Copy From and the Copy To functions are disabled.

End of the note.

Note Note

When this checkbox is selected, you cannot change values in the Due Date field in the general area and in the Payment Block field on the Accounting tab.

End of the note.
Country-Specific Field: Chile
Folio Number

The Folio number assigned to the document during printing. This field is disabled. If the document is not yet printed this field is empty.