When outgoing payments are created, it may be necessary to credit more than one G/L account, and to split the amount paid among several projects and cost centers using a distribution rule.
Example
Employee salary payment, payment or electrical expenses that should be split among cost centers of several departments.
Choose
.The Outgoing Payments window appears.
Select Account.
In the To Order of and Pay To fields, specify the relevant details and choose the document currency.
In the table area, select each G/L account to be involved in the payment, and assign the relevant amount.
Note
The available accounts are those with the same currency as the document currency and the ones defined as multi-currency.
To allocate the amount assigned to each account to the required cost center or project, do the following:
Open the Form Settings – Outgoing Payments window, select the options Visible and Active for the columns Distr. Rule and/or Project, and choose OK.
The columns are added to the table area.
Note
If you selected the In Separate Columns radio button on the Cost Accounting tab of the General Settings window under
, you can select the options Visible and Active for the XXX columns, where XXX is the descriptions of active dimensions.If you defined a project and/or distribution rule for the accounts appearing in the table (in
), it is displayed in the respective fields by default.Specify the required distribution rule and/or project for each account (you can change the default values).
Open the Payment Means window, specify the relevant details, and choose OK.
Choose Add.
Note
To assign the same project to all the G/L accounts in the table, choose the required project in the Project field in the general area. When asked whether to apply the selection to all rows, choose Yes to approve.
Once the outgoing payment is added, the accounts selected in the table are credited, and the respective amounts are allocated to the relevant cost centers and/or project if defined.
You pay 1000 (LC) in electrical expenses, which should be split among cost centers of three departments; each has its own electrical expenses G/L account.
QA - consumes 40%
Development - consumes 40%
Administration - consumes 20%
The table in the outgoing payment is as follows:
G/L Account |
Amount |
Profit Center |
---|---|---|
Electricity Exp. Admin. |
200 |
Admin. |
Electricity Exp. QA |
400 |
QA |
Electricity Exp. Dev. |
400 |
Dev |
If the payment is made in cash, the journal entry created by the outgoing payment is as follows:
G/L Account |
Debit |
Credit |
---|---|---|
Cash on Hand |
1000 |
|
Electricity Exp. Admin. |
200 |
|
Electricity Exp. QA |
400 |
|
Electricity Exp. Dev. |
400 |