Incoming Excise Invoice: India

Use this window to create an excise invoice based on a goods receipt PO, returns, or an outgoing excise invoice.

To open the window, choose Financials Tax Incoming Excise Invoice .

General Area

The first four fields contain information defined in the business partner master data.

Business Partner / From Warehouse
Specify whether the incoming excise invoice is relevant to business partner or warehouse (default is Business Partner).

Contact Person
Name of default contact person; editable field.

Phone
Phone number of the contact person, or, if not listed, the customer.

Excise Ref. No.
Specify the excise invoice number.

No.
The left field displays the name of the selected numbering series; the right field displays the document number. Note To set manual numbering for China, Japan, Korea, Singapore, India, and Brazil, you need full authorization to document manual numbering. Select Manual from the left field. End of the note.

Status
Status of the excise invoice.

Posting Date
Used to determine the time period for the document to be included in reports. The default (editable) value is the document creation date. Note Changing the date disrupts the continuity of the numbers and invoice dates. End of the note.

Excise Ref. Date
Specify the excise invoice date. Note To add this document, you have to enter Excise Ref. No. End of the note.

Excise Removal Time
Specify the removal time of the excise invoice. Note To add this document, you have to enter Excise Ref. No. End of the note.

Currency
Specify the currency for displaying the amounts in the document. When: Customer currency = local currency, the drop-down list options are Local Currency or System Currency Customer currency = a foreign currency, the drop-down list includes the option BP Currency Note The selection does not change the original currency of the document. End of the note.

Owner
Employee who owns the document.

Remarks
Additional information regarding the document; editable after the addition of the document.

Total Before Discount
Total amount of the document, before calculating the discount. If the discount is defined in the row for the item or service, the amount displayed here takes that discount into account.

% Discount
The left field displays the percentage of discount; the right field displays the discount amount. These values are editable.

Rounding
This field appears when the rounding method is defined as by Currency in the document settings. When the total amount of the document is rounded, this field displays the difference between the original and the rounded amounts.

Tax
Tax amount for the document, calculated according to the defined tax definitions.

Total
Total sum of the document, including tax and discounts.

Copy From
Specify a base document. When the Business Partner/From Warehouse field is set to Business Partner: If Business Partner is a customer, the option is Return. If Business Partner is a vendor, the option is Goods Receipt PO. When the field is set to From Warehouse, the option is Outgoing Excise Invoice. From pop-up window List of Outgoing Excise Invoice, select the OEI document created previously.

Contents Tab

Item/Service Type
Choose: Item to create a sales document for items defined in the Inventory module. Service to create a sales document for a service that has not been defined as an item in SAP Business One, such as a one-time consultation. The table view on this tab is different for each option. To include items and services in the same sales document: Enter the respective services as items in SAP Business One. Enter the related items and services in one document, along with their respective prices and quantities. Run the usual sales analysis and reports on these services.

Summary Type
Default value = No Summary Choose By Documents to summarize rows with the same base documents into one row that displays the base document number and reference. An item appearing in the table more than once, and bearing the same price and description, is summarized to one row. This option is available only when the documents are of type Item, and when you copy rows from base documents.

Table View for Document Type “Item”

Type
The type of row. The options are: T for a text row Σ for a subtotal row A for an alternative item row, if the sales document is a sales quotation For a regular item row, this field is blank. For more information about text row, subtotal row, and alternative item row, see the online help Sales - A/R or Purchasing - A/P Goto Menu - Sales and Purchasing Documents Text Row / Subtotal Row / Alternative Item Row .

Item No.
Number of the selected item as defined in the item master data.

Item Description
By default, displays the text defined in the item master data. To modify the information for the current sales document only: Make the necessary changes. Press `CTRL+TAB` to save the changes.

Quantity
Displays the quantity in Sales Unit of Measure for the item, as defined in the item master data. If the sales unit of measure contains more than one unit, the actual quantity of the units for the item is the number displayed in this field multiplied by the Items Per Sales Unit.

Price
Item price. A blue price indicates a special price defined for this item for this customer.

Tax Code
Specify the tax code. By default, displays the tax code linked to the item (see Inventory Item Master Data Sales Data tab).

Total (LC)
Total sum of the row in local currency, calculated according to this formula: `Quantity` * `Price` * `Exchange Rate` - `Discount for the Row` (if defined).

WT Liable
Indicates if withholding tax is applicable in this document. You can manually select a value from the drop-down list.

Tax Amount (LC)
Tax amount in local currency.

Item WH
Displays Yes / No, depending on whether the item is defined as an inventory item in the item master data.

Distr. Rule
For certain dimensions, press `Tab` to open the List of Distribution Rules window, which: Lists all the predefined distribution rules. Lets you create new manual distribution rules. Note To maintain the field Distr. Rule, you have to first maintain either Item No. under the document type Item or G/L Account under the document type Service. To define a manual distribution rule, you have to first provide the Total (LC) amount for both document types. The manual distribution rule adopts the code form M+7 digits. End of the note. Once a certain distribution rule is chosen, a yellow arrow is added before the code, which enables you to retrieve the distribution rule window for review or modification. The distribution rule recorded here has an effective date that complies with the posting date of the sales document. You can change the distribution rule for a specific row in the transaction.

RG23A Part I Number, RG23A Part II Number, RG23C Part I Number, RG23C Part II Number
Specify the RG23A Part I Number, RG23A Part II Number, RG23C Part I Number, and RG23C Part II Number.

Logistic Tab

Ship To
Customer ship-to address, as defined in the business partner master data.

Pay To
Customer bill-to address, as defined in the business partner master data.

Shipping Type
Drop-down list of shipping types.

Accounting Tab

Journal Remark
By default, displays `Incoming Excise Invoice – XXX`, where `XXX` is the BP code. If required, change this content.

BP Project
By default, displays the project name linked to the business partner in the business partner master data. If required, specify a different project name.

Indicator
By default, displays the indicator linked to the business partner ( Business Partners Business Partner Master Data General tab). The indicator is used as selection criteria in various reports. If required, choose a different indicator by clicking .

Order Number
Specify the order number of the chain, when you use the direct distribution method. This number is recorded in the file that you send to the head office of the chain store.

Tax Tab

Tax Information
Click (Browse) to open the Tax Information window, for defining tax details.

Transaction Category
Displays the transaction category.

Form No.
Displays the form number.

Duty Status
Specify whether this invoice is with or without payment of duty. The system posts the CENVAT taxes at the time of excise invoice creation. There is no posting for Without Payment of Duty. Even if the removal is without payment of duty, you need to prepare the excise invoice as required.

SSI Exemption
Select to exempt the incoming excise invoice from CENVAT type taxes. By default, the checkbox is selected. Note This checkbox appears only for incoming excise invoices with the location marked as SSI Exemption. Once the document is added, you cannot change the checkbox status. End of the note.