Use this window to create an excise invoice based on a goods receipt PO, returns, or an outgoing excise invoice.
To open the window, choose
.The first four fields contain information defined in the business partner master data.
Specify whether the incoming excise invoice is relevant to business partner or warehouse (default is Business Partner). |
Name of default contact person; editable field. |
Phone number of the contact person, or, if not listed, the customer. |
Specify the excise invoice number. |
The left field displays the name of the selected numbering series; the right field displays the document number. Note To set manual numbering for China, Japan, Korea, Singapore, India, and Brazil, you need full authorization to document manual numbering. Select Manual from the left field. End of the note. |
Status of the excise invoice. |
Used to determine the time period for the document to be included in reports. The default (editable) value is the document creation date. Note Changing the date disrupts the continuity of the numbers and invoice dates. End of the note. |
Specify the excise invoice date. Note To add this document, you have to enter Excise Ref. No. End of the note. |
Specify the removal time of the excise invoice. Note To add this document, you have to enter Excise Ref. No. End of the note. |
Specify the currency for displaying the amounts in the document. When:
Note The selection does not change the original currency of the document. End of the note. |
Employee who owns the document. |
Additional information regarding the document; editable after the addition of the document. |
Total amount of the document, before calculating the discount. If the discount is defined in the row for the item or service, the amount displayed here takes that discount into account. |
The left field displays the percentage of discount; the right field displays the discount amount. These values are editable. |
This field appears when the rounding method is defined as by Currency in the document settings. When the total amount of the document is rounded, this field displays the difference between the original and the rounded amounts. |
Tax amount for the document, calculated according to the defined tax definitions. |
Total sum of the document, including tax and discounts. |
Specify a base document.
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Choose:
The table view on this tab is different for each option. To include items and services in the same sales document:
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Default value = No Summary
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The type of row. The options are:
For a regular item row, this field is blank. For more information about text row, subtotal row, and alternative item row, see the online help . |
Number of the selected item as defined in the item master data. |
By default, displays the text defined in the item master data. To modify the information for the current sales document only:
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Displays the quantity in Sales Unit of Measure for the item, as defined in the item master data. If the sales unit of measure contains more than one unit, the actual quantity of the units for the item is the number displayed in this field multiplied by the Items Per Sales Unit. |
Item price. A blue price indicates a special price defined for this item for this customer. |
Specify the tax code. By default, displays the tax code linked to the item (see tab). |
Total sum of the row in local currency, calculated according to this formula: Quantity * Price * Exchange Rate - Discount for the Row (if defined). |
Indicates if withholding tax is applicable in this document. You can manually select a value from the drop-down list. |
Tax amount in local currency. |
Displays Yes / No, depending on whether the item is defined as an inventory item in the item master data. |
For certain dimensions, press Tab to open the List of Distribution Rules window, which:
Note To maintain the field Distr. Rule, you have to first maintain either Item No. under the document type Item or G/L Account under the document type Service. To define a manual distribution rule, you have to first provide the Total (LC) amount for both document types. The manual distribution rule adopts the code form M+7 digits. End of the note. Once a certain distribution rule is chosen, a yellow arrow is added before the code, which enables you to retrieve the distribution rule window for review or modification. The distribution rule recorded here has an effective date that complies with the posting date of the sales document. You can change the distribution rule for a specific row in the transaction. |
Specify the RG23A Part I Number, RG23A Part II Number, RG23C Part I Number, and RG23C Part II Number. |
Customer ship-to address, as defined in the business partner master data. |
Customer bill-to address, as defined in the business partner master data. |
Drop-down list of shipping types. |
By default, displays Incoming Excise Invoice – XXX, where XXX is the BP code. If required, change this content. |
By default, displays the project name linked to the business partner in the business partner master data. If required, specify a different project name. |
By default, displays the indicator linked to the business partner ( tab). The indicator is used as selection criteria in various reports. If required, choose a different indicator by clicking . |
Specify the order number of the chain, when you use the direct distribution method. This number is recorded in the file that you send to the head office of the chain store. |
Click (Browse) to open the Tax Information window, for defining tax details. |
Displays the transaction category. |
Displays the form number. |
Specify whether this invoice is with or without payment of duty. The system posts the CENVAT taxes at the time of excise invoice creation. There is no posting for Without Payment of Duty. Even if the removal is without payment of duty, you need to prepare the excise invoice as required. |
Select to exempt the incoming excise invoice from CENVAT type taxes. By default, the checkbox is selected. Note This checkbox appears only for incoming excise invoices with the location marked as SSI Exemption. Once the document is added, you cannot change the checkbox status. End of the note. |