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Background documentationUpdating and Deleting Posted Purchasing Documents Locate this document in the navigation structure

 

Some purchasing documents such as A/P invoices or goods receipt POs are legally binding. Therefore, you cannot delete them or make any changes that affect inventory entries or journal entries after you created these documents in SAP Business One. However, you can change data that is not relevant for inventory or journal entries. For example, if you wish to postpone the payment date of an invoice or the payment method.

This applies to the following localizations: Australia, Austria, Belgium, Canada, Chile, Costa Rica, Czech Republic, Finland, France, Germany, Guatemala, Hungary, Israel, Italy, Japan, Mexico, the Netherlands, New Zealand, Norway, Panama, Poland, Portugal, Russia, Slovakia, South Africa, Spain, Sweden, Switzerland, United Kingdom, and the United States.

Prerequisites

  • You have full authorization to modify posted A/P documents (check under   Administration   System Initialization   Authorizations   Purchasing  ).

Activities

You can modify the following data in A/P invoices, A/P down payment requests, A/P down payment invoices, A/P reserve invoices, and A/P credit memos after posting them in SAP Business One:

  • Due date (if the document was not partially or fully copied into another document, or partially or fully paid)

  • Payment method (if the document was not partially or fully copied into another document, or partially or fully paid)

  • Pay-to data (if the document was not partially or fully copied into another document, or partially or fully paid)

    • Sales employee (can be changed anytime)

    • Buyer (can be changed anytime)

    • Owner (can be changed anytime)

    • Lines of text (can be changed anytime)

Furthermore, it is possible to modify data in goods receipt POs and goods returns. You can change the following data:

  • Payment terms (if the document was not partially or fully copied into another document, or partially or fully paid)

  • Payment method (if the document was not partially or fully copied into another document, or partially or fully paid)

  • Pay-to data (if the document was not partially or fully copied into another document, or partially or fully paid)

    • Sales employee (can be changed anytime)

    • Buyer (can be changed anytime)

    • Owner (can be changed anytime)

    • Lines of text (can be changed anytime)

You can also change the due date of any open installments (unreconciled, not yet fully or partially paid installments) in A/R invoices and A/R reserve invoices.

The changes you make are tracked in the SAP Business One change log. When you print an already posted purchasing document after you made some changes to it, the printout includes all modifications and the title “Amended”.