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Procedure documentationProcessing Audit Areas

 

In SAP NetWeaver ILM, you use audit areas to group ILM objects from a business aspect, so you can retrieve their data for audit purposes, for example, tax or financial audits as well as warranty and product liability claims. Assigning an ILM object to an audit area is a prerequisite for being able to create rules for ILM objects. To create rules specific to a department, you need to create an audit area that contains the same ILM objects, for each department

SAP delivers the following audit areas for testing purposes and as templates:

  • TAX (Tax auditing)

  • PRODLIABIL (Warranty and product liability)

  • DEMO (For demonstration or test purposes, without BW queries)

  • GENERAL (All ILM objects that are not assigned to a specific audit area)

    Note Note

    If an ILM object is assigned to the GENERAL audit area, and the audit area has the status Active, you cannot assign the ILM object to another audit area. You also cannot assign ILM objects that already belong to another audit area to the GENERAL audit area.

    Only the ILM object SN_META is exempt from this rule.

    End of the note.

In addition to ILM objects from central ERP applications, some audit areas also contain ILM objects from the industry solutions SAP Oil & Gas and SAP for Utilities.

Procedure

1. Calling a Function

In the ILM cockpit menu (Retention Management Cockpit or Retention Warehouse Cockpit), choose Start of the navigation path Audit Areas Next navigation step Process Audit Areas End of the navigation path. In the application system, you can also use transaction ILMARA to call the function.

2. Creating, Copying, or Merging Audit Areas

You can create an audit area and then assign a ILM objects to it, or you can copy an existing audit area (including all related objects), or you can merge it with another audit area and then adjust the assignments to ILM objects.

Note Note

You can create audit areas only in the Z namespace. The source audit area for a merger with another audit area also has to be in a Z namespace. To change an audit area delivered by SAP or to use an audit area for a merger, you need to copy it to the Z namespace.

End of the note.

  • To create an audit area, proceed as follows:

    1. Choose Create.

    2. Enter the name (in the Z namespace) and the description of the audit area.

    3. Save by specifying a transport request (Customizing request).

    4. Assign ILM objects to the audit area, as described below.

  • To create an audit area by copying another audit area, or to merge two audit areas, proceed as follows:

    1. Select the source audit area.

    2. Choose Copy.

    3. Enter the following data:

      • Deactivate after copying or merging: If you only want to edit ILM rules in the target audit area, then select this checkbox. The system then deactivates all objects in the source audit area.

        Caution Caution

        You need to make this setting if you want to use an audit area delivered by SAP as a template.

        End of the caution.

        If you do not select this checkbox, all active ILM objects remain unchanged in both audit areas and you need a rule for each active audit area. When you merge audit areas, all the activated ILM objects in the source audit area are also activated in the target audit area. ILM objects that are active in the target audit area remain active, even if they were inactive in the source audit area.

      • Audit area: Name of the target audit area in the Z namespace (new name for a copy or name of the existing audit area for a merger)

    4. Confirm the entries and prompts.

    5. When you have called up the function in the ILM Retention Warehouse Cockpit, choose whether you also want to copy or merge audit package templates from the source audit area. Choose OK to confirm.

      Note Note

      You can only merge the audit package templates if audit package templates already exist in the target audit area. The name of each audit package template must be unique.

      End of the note.

    6. Save the new audit area by specifying a transport request.

3. Editing the Assignment of ILM Objects to Audit Areas

  1. Select the audit area and choose Continue.

  2. Choose Edit.

  3. In the Object Assignment column, select all ILM objects that you want to assign to the audit area.

    Note Note

    If you are creating an audit area for standard archiving objects created using Context Data Extractor (CDE), the SN_META archiving object is selected by default.

    If you are creating an audit area for archiving objects created using Generic CDE, select the SN_META_G archiving object by deselecting the SN_META archiving object.

    End of the note.

  4. Save by specifying a transport request (Customizing request).

    Note Note

    Once you have called up the function in the ILM Retention Warehouse cockpit, you can also select tables and fields for each ILM object that are relevant to the audit area.

    1. Select Selecting Tables and Fields.

    2. Choose Edit.

    3. In the Selection column, select all tables and fields of the ILM object that you want to assign to the audit area.

      Selecting a table includes all of the related fields. If you select a single field, the * symbol appears in the selection field.

    4. Save.

    You also have the option of displaying the checksum definition or the checksum results for an ILM object. To do so, select the relevant line and choose Display Checksum.

    For more information, see:

    Generating Checksums Before Archive File Conversion

    Generating and Comparing Checksums after ILM Archive File Conversion

    End of the note.
Deleting Audit Area

  1. Ensure that the audit area does not have any ILM rules assigned to it.

  2. Choose Delete.