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Function documentationExport to an XML file

 

You can export a project or version in Project Management or a project associated with a portfolio item to an XML file to exchange data with another application. SAP supplies a predefined XML schema for this purpose.

You can navigate to this function from the item details screen on the Overview view, the toolbar above the project, the project worklist, or the project version worklist.

Note Note

The system only exports the project or version data that is defined in the XML schema. Therefore, it does not export shopping carts or any external staffings that belong to them.

The system exports all texts (for example: description) that have been maintained for an object in different languages into one single XML file. This enables you to export or import an object in one step.

End of the note.

You can also export project templates and checklist templates. You can find the corresponding functions under Start of the navigation path Portfolio and Project Administration Next navigation step Project Management Templates End of the navigation path.

Prerequisites

If you want to export templates, you have made a corresponding entry for area 0013 Additional Features, setting 0002 Export/Import of Templates in Customizing for SAP Portfolio and Project Management under Start of the navigation path Project Management Next navigation step Basic Settings Next navigation step Override Default Global Settings End of the navigation path.

Activities

  • You enter the project number (only if you start the export from the project worklist or project version worklist; in other cases, the project number is filled by default) and select an XML File in the Application field.

  • You choose Check to display the messages that were caused by the export.

  • You choose Export. A Save As dialog box appears in which you can specify the path and file name for the exported file.

  1. Enter the project number.

  2. In the Application field, select XML File.

  3. Choose Check to display the messages that were caused by the export.

  4. Choose Export to start the export process.

  5. Choose Download to save the XML file.