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Function documentationWork with Versions

 

You use this function to create, edit, and delete versions. There are global versions and local versions:

  • Global versions are intended for use across the whole enterprise.

  • Local versions are intended for use in your own evaluations.

    Recommendation Recommendation

    We recommend that you assign authorizations for creating global versions and local versions separately. For more information, see the attachment SAP Portfolio and Project Management: Configuration in SAP Note 2026421Information published on SAP site under Start of the navigation path Project Management: Configuration Next navigation step Business Customizing Next navigation step Project Management Next navigation step Making Settings for Version Management. End of the navigation path

    End of the recommendation.

Prerequisites

  • You defined input templates in Customizing for Project Management by choosing Start of the navigation path Structure Next navigation step Define Permitted Version Numbers End of the navigation path.

  • You need authorization for the CPRO_VSHDR authorization object to create and delete versions.

Features

Versions specify the basic data for project versions, for example, the version number, the validity, and the version type (simulation or snapshot).

  • A version for the version type simulation can contain any number of simulations.

  • A version for the version type snapshot can contain any number of snapshots for different projects or project templates but only ever one snapshot for a project or template. If you want to create more than one snapshot for a project or template, you have to create an individual version for each snapshot.

Activities

To open version management, go to the Versions screen and select the Version Type. Then choose Version Administration.

Note the following when entering data:

  • The input template specifies the form the version numbers take:

    • + stands for a single character

    • * stands for a string of characters of any length at the end of the version number; the maximum length is 24 characters

  • The version can only be used to create a simulation or snapshot if it has been released and is valid at the time of creating the simulation or snapshot. If you do not enter a validity, you cannot use the version.

  • The system automatically transfers the Archived indicator from Customizing; If it has been selected, you can archive the simulations and snapshots for this version but cannot delete them manually. They are then deleted in the archiving deletion run. For more information, see Deletion of Project Versions.

  • You can only delete those versions that do not contain project versions.

  • By default, the Version Header Selection Manually checkbox is selected. This means that the system displays a dialog box for selecting the version header when you create a new version. If you have selected the Internal Numbering of Version Header checkbox in Customizing for Project Management under Start of the navigation path Structure Next navigation step Define Project Types End of the navigation path, the system automatically generates a version header when you create a new version.

Example

  • You select an input template SIM+++. Your version number must start with SIM and be 6 characters long in total.

  • You select an input template SIM*. Your version number must start with SIM and can be of any length although the maximum total length is 24 characters.