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Function documentationFinancial and Capacity Planning

 

You use financial and capacity planning to store and plan financial and capacity data for your project and to maintain actual cost data. You can maintain financial and capacity planning data for a bucket, item, and initiative.

You can view financial and capacity data on the following levels:

  • Category

    A category is a set of financial or capacity planning groups that logically belong together. You can define whether a financial category is revenue or cost.

  • Group

    A group is a particular aspect of a project for which you carry out financial or capacity planning. You maintain financial and capacity data for a group using views (such as planned costs).

  • View

    A view relates to a specific aspect of a group. You define views for items, initiatives, and buckets. The views you define are available for all groups within a category.

Prerequisites

  • You have maintained financial and capacity categories and groups in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Portfolio-Independent Settings Next navigation step Define Financial and Capacity Categories End of the navigation path.

  • You have maintained financial and capacity views in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Portfolio-Independent Settings Next navigation step Define Financial and Capacity Views End of the navigation path.

  • You have defined which financial category views are displayed in the front-end system in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Portfolio-Independent Settings Next navigation step Define Financial and Capacity View for Front-End Configuration End of the navigation path.

  • You have assigned financial and capacity planning settings to portfolio types in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Portfolio-Dependent Settings Next navigation step Define Financial Capacity Settings for Portfolio Types End of the navigation path.

Financial Planning and Capacity Planning Screens

On the Financial Planning and Capacity Planning screen, you can view financial and capacity data in one of the following hierarchical structures:

  • Category — Group — View

  • Category — View — Group

  • View — Category — Group

To display and edit data for categories or views within the groups of your selected hierarchical structure, expand the category or view. In the expanded view, you can do the following:

  • Navigate between the columns

  • Update the data and the custom fields

  • Filter the category description

  • Add more planning periods

  • Copy a group

  • Delete a copied group

In the what-if scenario context, you can view the financial and capacity planning data for the scenario with the total of the simulated items in a scenario (Simulation) or original items in a scenario (Original) respectively.

You can also enter negative values for financial and capacity planning. After you have saved your entries, the system performs rollup for positive and negative values alike according to your Customizing settings (see Rollup below).

Distribution

When entering financial or capacity data in a view for a group, you can specify an amount that you want to be distributed across a planning period, instead of manually entering amounts in each period.

For more information about using distribution in financial planning, see Distribution for Financial Planning.

For more information about using distribution in capacity planning, see Distribution for Capacity Planning.

Rollup

You can aggregate financial and capacity data from between items, initiatives, and buckets using rollup. For more information, see Rollup.

Periodic Breakdown

You can specify separate period breakdowns for financial planning and capacity planning in the item, bucket, and initiative settings. You do this by navigating to the item details, bucket details, or initiative details screen. From Overview, you select the financial and capacity information subview. You can, for example, specify a yearly breakdown for financial planning and a monthly breakdown for capacity planning.

Integration with FI/CO and Project Management

You can integrate data from the Financials and Controlling (FI/CO) module of an SAP ERP system or from Project Management. For more information, see Integration for Item.

Optional Settings

The default span can be set for the desired number of columns or periods shown at start-up.