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Function documentationTransfer to SAP ERP

 

You can transfer budget costs or planned costs from an item to the WBS element of a linked PS project. The Transfer to SAP ERP pushbutton is available in the Financial Planning dashboard of the item if the transfer is active for the portfolio type. The system displays a suggested value for overall or yearly values (depending on the Customizing at the portfolio level) for each of the views selected for budget or planned cost transfer. You can then select the values to be transferred and change the amounts. When you choose OK, the system transfers the data to the PS WBS element.

Note Note

If the values have already been transferred, the values on the SAP ERP side will be overwritten. The system displays the already transferred amount for each view.

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Prerequisites

If you want to use the transfer to SAP ERP function, you must have defined the following settings:

  • You have switched on the Start of the navigation path 0002 Master Switch Next navigation step 0008 Enhanced Capital and Resource Mgmt Switch (see SAP Note 1457426) End of the navigation path in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Global Settings Next navigation step Override Default Global Settings End of the navigation path.

  • You have defined at the portfolio level whether the system transfers overall values, yearly values, or both values. To do this, you have selected an entry in the Transfer Type column for a particular portfolio in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Portfolio-Dependent Settings Next navigation step Define Portfolio Types End of the navigation path.

  • You have selected a financial view for budget transfer or planned cost transfer, and have selected the a CO version for this view in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Portfolio-Independent Settings Next navigation step Define Financial and Capacity Views End of the navigation path.

  • For a portfolio item type, you have defined the link to Project System in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Global Customizing Next navigation step Portfolio-Independent Settings Next navigation step Define Portfolio Item Types End of the navigation path.

  • You have defined the Current Transfer Period Start/Finish fields at bucket level in the front end under Portfolio and Project Administration.

Features

Manual Transfer

  1. On the Financial Planning screen of a particular item, you choose the Transfer to SAP ERP pushbutton.

  2. The system displays the Transfer to SAP ERP screen with suggested overall or yearly values for each of the financial views selected for budget transfer or planned cost transfer. You can select the values to be transferred or change the amount depending on your settings in the portfolio Customizing, as follows:

    • Portfolio Settings for Transfer

      Depending on your settings in Customizing, the checkboxes of the following fields are selected and indicate which values you can change:

      • Overall Values

      • Yearly Values

    • Current Transfer Period

      The system displays the current transfer period you have defined for the bucket in the front end under Portfolio and Project Administration.

    • Assigned Planning Element

      The system displays the names of the WBS elements to which the data is to be transferred, as well as the percentage of transfer.

      Note Note

      In the standard implementation, the system transfers 100% of the amounts to one WBS element. If you want to transfer the budget or planned costs from one portfolio item to multiple WBS elements, you must implement the BAdI: SAP ERP Transfer to PS WBS Elements in Customizing for SAP Portfolio and Project Management under Start of the navigation path Portfolio Management Next navigation step Business Add-Ins and Customer Includes End of the navigation path.

      End of the note.

      You can select the relevant financial categories and groups for transfer to SAP ERP for those views that have the amount type selected for this portfolio type.

    • Planning Elements for Transfer

      The system displays all views of an item that are used for budget or planned costs transfer. You can change the overall or yearly amount of a particular financial view name and select the Transfer checkbox.

  3. When you choose OK, the system transfers the data to the WBS element of the PS project in SAP ERP.

Note Note

You can check the data in the SAP ERP system in transaction CJ30.

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Automatic Transfer

You can start the transfer to SAP ERP in the background by using the /RPM/CO_DOWNLOAD report.

Note Note

  • The item is linked to a single PS project with one top level WBS element and to a single internal order.

  • The automatic transfer is performed based on the status of the item and the decision point.

End of the note.