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 User Administration

Use

User administration is one of the three administration functions in cFolders. The user administrator makes all settings for managing users here, for example, for creating, changing, and copying users. He or she can choose between Central User Administration and local user administration in cFolders.

Prerequisites

You have been assigned the user administrator role (SAP_CFX_USER_ADMINISTRATOR).

The system only displays the User Administration function in the overview tree if you have user administration authorization.

Features

You can make the following settings under User Administration :

  1. On the User tab page you can:

    • Use the assistant to simplify the creation of a new user

      The system requires a minimum of information. You call the assistant by choosing Create in the Functions for Local User Maintenance screen area. In the subsequent dialog, you can navigate backwards and forwards as necessary, to enter or edit data. Once you have entered all the data, choose Finish . The system now creates the user. It also generates a password for the new user in the background. The user automatically receives an e-mail with his or her logon data.

    • Copy a user by selecting an existing user record as a template

      Note Note

      When you copy a user by means of a template, the system also copies all settings and authorizations.

      End of the note.

    • Change the data for a selected user

      On the change screen, you can also delete the user or reset the password. When you delete a user, all of the user’s authorizations, favorites, and WebEx meetings are deleted automatically. When you reset a password, the system generates a new password automatically and sends it to the user by e-mail.

    • Activate C entral User Administration

      When you set the Activate Central User Administration indicator, you connect cFolders to Central User Administration in the SAP User Management Engine (UME) in the SAP Enterprise Portal . If the indicator has been set, it is only possible to display the general user data in cFolders (for example, surname). You now make changes in Central User Administration and export the changed data to cFolders. However, all purely cFolders-specific user data can still be changed in cFolders even if Central User Administration is active.

  2. On the Standard Settings tab page:

    • Define the default settings for users that will be created

      The default settings defined by the user administrator here are the default settings for each user when they enter cFolders. However, the relevant user can tailor these default settings to his or her individual requirements via the Settings menu.