Distribution for Capacity Planning

You use this function to simplify the process of manually entering amounts for a capacity view in a capacity group.

To use the distribution, select an object in an object dashboard. On the object details screen, choose Start of the navigation path Financial and Capacity Planning Next navigation step Capacity Planning End of the navigation path . Select a particular hierarchy of categories, groups, and views. Select a view or group and choose Functions Distribution .

Prerequisites

You have defined the distribution type of the capacity group in Customizing for SAP Portfolio and Project Management under Portfolio Management Global Customizing Portfolio-Independent Settings Define Financial and Capacity Categories .
You have defined the capacity views as Manual in Customizing for SAP Portfolio and Project Management under Portfolio Management Global Customizing Portfolio-Independent Settings Define Financial and Capacity Views .

Activities

In the Distribution dialog box, fill out the following fields:

Field	Explanation
Valid From	You specify the start for the distribution. If you do not enter a value in this field, the system uses the current capacity planning start. You can specify the start as a date before the current capacity planning start. In this case, the system adds and displays new columns for new periods.
Valid To	You specify the finish for the distribution. If you do not enter a value in this field, the system uses the current capacity planning finish. You can specify the finish as a date after the current capacity planning finish. In this case, the system adds and displays new columns for new periods.
Capacity	You specify the capacity that is to be distributed along the timeline.
Unit	The value displayed is the capacity planning unit at the item/initiative/bucket or what-if level. You can also select any other capacity unit for distribution purpose. When your select a unit other than the capacity planning unit, the demand is converted from this unit to the capacity planning unit and distributed accordingly.
Action Type	You select the action type from the drop down list. The action type indicates how the distributed capacity affects the current capacity. The following action types are available: Overwrite Add demand to current capacity Subtract demand from current capacity
Calculation Base	You select the calculation base from the drop down list. The calculation base decides how the required value is distributed along the timeline. You have the following calculation bases available: Per Day Complete Interval From Periodic Breakdown This option is retrieved from the capacity planning period breakdown type defined for the item/initiative/bucket or what-if level.
Distribution Type	The distribution type determines how actual calculations are done during distribution, that is, whether to divide capacities approximately or divide according to factory calendar and so on. This is a read-only field. You have set the value of this field, for example the distribution type for a particular group, in Customizing for SAP Portfolio and Project Management under Portfolio Management Global Customizing Portfolio-Independent Settings Define Financial and Capacity Categories . You can choose between the following distribution types: Based on Factory Calendar Working Days Based on Calendar Days Based on Fixed Number of Days per Month Based on Number of Months in a Period

To distribute the amounts once you have entered values in all the fields mentioned above, choose OK.
The distributed amounts are displayed on the Capacity Planning screen.
You can change these amounts.

Example

Consider the example of an item with monthly capacity breakdown type.

Let the number of days and working days in the months January to May be as shown below:

Month	Jan. (22-31)	Feb.	Mar.	Apr.	May (1-15)	Total
Days	10	28	31	30	15	114
Working Days	8	20	24	25	11	88

Following are the choices made in the distribution and the calculated capacities for January and February depending on the choices:

Demand: 1000
Valid from: January 22, 2006
Valid to: May 15, 2006

Calculation Base: Per Day
1. Distribution Type: Factory Calendar Working Days
  Capacity for January: 8 * 1000
  
  Capacity for February: 20*1000
2. Distribution Type: Fixed Number of Days
  Capacity for January: (10 / 31 * 22 ) * 1000
  
  Capacity for February: 22 * 1000
3. Distribution Type: Calendar Days
  Capacity for January: 10 * 1000
  
  Capacity for February: 28 * 1000
4. Distribution Type: Based on Number of Months
  Capacity for January: 10 * 1000
  
  Capacity for February: 28 * 1000
Calculation Base: Complete Interval
1. Distribution Type: Factory Calendar Working Days
  Capacity for January: 8 * 1000 / 88
  
  Capacity for February: 20 * 1000 / 88
2. Distribution Type: Fixed Number of Days
  Days in January = (10 / 31 * 22 )
  
  Capacity for January: Days in January * 1000 / (Sum of days in January to May)
  
  Days in February = 22
  
  Capacity for February: Days in February * 1000 / (Sum of days in January to May)
3. Distribution Type: Calendar Days
  Capacity for January: 10 * 1000 / 114
  
  Capacity for February: 28 * 1000 / 114
4. Distribution Type: Based on Number of Months
  Capacity for January: 1000 / 5
  
  Capacity for February: 1000 / 5
Calculation Base: From Periodic Breakdown
1. Distribution Type: Factory Calendar Working Days
  Capacity for January: 8 / 22 * 1000
  
  Capacity for February: 1000
2. Distribution Type: Fixed Number of Days
  Capacity for January: 10/22 * 1000
  
  Capacity for February: 1000
3. Distribution Type: Calendar Days
  Capacity for January: 10 / 31 * 1000
  
  Capacity for February: 1000
4. Distribution Type: Based on Number of Months
  Capacity for January: 1000
  
  Capacity for February: 1000