Time Recording Using the Cross-Application Time Sheet

You use this function to record the work you carried out for a project in the Cross-Application Time Sheet (CATS). If you are using SAP ECC 6.0 EhP03, you can view the following, additional detail data for tasks and make changes to it:

Actual start
Actual finish
Percentage complete
Notes
Remaining work
Work

Caution Caution

Once you have activated CATS confirmation, manual confirmation is no longer possible.

End of the caution.

Recommendation

We recommend that you create your own data entry profile for Project Management to avoid data inconsistencies. For more information, see SAP Note 1318923.

End of the recommendation.

Integration

The system creates a worklist in CATS to enable you to record your time for a role or task. The system selects all objects (tasks, roles, or project definitions) to which you are assigned in the confirmation time frame:

If you set up confirmation via roles, the worklist displays all roles for confirmation to which your user is assigned for the confirmation time frame.
If you set up confirmation via tasks, the worklist displays all tasks for confirmation to which your user is assigned by means of a role for the confirmation time frame and which have been released. For the confirmation time frame, the system first checks the time frame you specified on the Staffing tab. Then it checks the time frame you specified in the Tasks Assigned to Selected Role group box on the Tasks tab. If you only made entries on one of the tabs, these apply.

Note

You cannot confirm for summary tasks.

End of the note.

Note

If you have not assigned any roles to the tasks, the system cannot determine the tasks for which you are responsible. In this case, the system response is as follows:

End of the note.
1. If you have allowed confirmation for the project, the system displays the project definition for time recording.
2. If you have not allowed confirmation for the project, the system cannot create a worklist and you cannot record your time.
Note that the planned times in Project Management are only transferred to CATS if you are using SAP ECC 6.0 EhP03.

The worklist also contains information about the project’s account assignment object.

Prerequisites

Your system administrator activated the time recording function in Customizing for Project Management under Define Project Types.
Your system administrator set up accounting integration; see Customizing for Project Management under Accounting Integration.
Your system administrator set up communication via Application Link Enabling (ALE); see Customizing for SAP Web Application Server under Application Link Enabling (ALE). For more information about setting up ALE for Project Management integration with CATS, see SAP Note 954860.

Note

This setting is not required if ERP and Project Management are installed on the same system.

End of the note.
The Project Management system is available at the time of confirmation
If you want to display detail data during confirmation, your system administrator activated the business function BF CA_CATS_CPR_CORE.

Features

When the times you recorded in CATS have been released and approved, the system automatically transfers them to Project Management and SAP Controlling. The system also transfers saved detail data.

In SAP Controlling, the system generates actual costs from the records that were transferred based on plan prices from cost center accounting and posts them to the account assignment object.
When determining costs and updating the actual costs, the system does not support the assignment of personnel costs to the recipient object (not updating CO directly from CATS but via HR) because in this scenario the origin of the costs is unclear.

In Project Management, the transferred records for times are saved in table DPR_CONF_LI. The transferred detail data is saved in table DPR_CONF_DET. You use the DPR_CATS_CPR_TRANSF program to transfer the total time recorded and the saved detail data to the Project Management UI. We recommend that you schedule the program in a batch run.

The actual start date is also transferred for tasks and roles. The system always displays the earliest date. If, for example, you record time for a task for the first time on 07.01. the system makes 07.01. the actual start date. If you record times later on for 06.30. the system changes the actual start date to 06.30.
Transferring the recorded times to Project Management does not change the status of the confirmation object. Even if the percentage complete is 100%, the confirmation object is not automatically closed.
However, saved detail data and times that have already been recorded for an object that is closed are still totaled up and displayed.

Example
On 12.10. you record time for a task. The data is transferred to Project Management the same day but the DPR_CATS_CPR_TRANS program is scheduled for 12.15. On 12.12. the project lead changes the status of the task to Closed. However, the times recorded are still totaled up and displayed on 12.15.

End of the example.

Activities

Create a worklist in CATS from a particular date and with the Project Management profile. This profile also specifies the length of the confirmation time period.

Note

You can only confirm for the objects that appear in the worklist. You cannot add any more objects automatically. You can only enter detail data for tasks if you have the relevant authorization.

End of the note.
Copy the line in which you want to confirm from the upper area to the lower confirmation area.
Enter the required detail data and save your entries.
Record your time and save your entries.

For more information about working with the Cross-Application Time Sheet, see SAP Library under Start of the navigation path Logistics Next navigation step Customer Service (CS) Cross-Application Time Sheet (CATS) End of the navigation path .