Mass Transfer of Documents
Use
The mass transfer function in cFolders allows you to:
Download several files from a folder in cFolders to a folder on your local directory
Upload several files from a folder on your local directory to a folder in cFolders
This does not have to be done for each file individually.
Prerequisites
To use the mass transfer function, you have installed and activated a plug-in on your front-end system. You have activated the plug-in by choosing
Settings
General
, and have set the
Special Functions: Plug-In
indicator.
Features
Mass Download
When you use the mass download function, the current version of each cFolders document that you have selected is downloaded to your local directory. The current file name of each document is used:
If a file of this name already exists in your local directory, the file is overwritten.
If files with the same file name are downloaded, for example, two files that are called "cFolders.doc", both are transferred, however, one overwrites the other one.
To download documents, you need read authorization for the folder in cFolders.
Mass Upload
When you use the mass upload function, files in your local directory that you have selected are uploaded to the folder you selected in cFolders:
If the file is new, that is, if there is no document of that name in your folder in cFolders, the cFolders system creates a new document there.
If the name of the file that you want to upload is the same as the one already in your folder in cFolders, there are three possible ways for the system to behave. Before you upload any files, therefore, the system asks you to decide which of the following strategies you want to use:
Create new version
The system creates a new version in the cFolders document itself.
Create a new cFolders document
The system creates a new document with a name derived from the file name.
Overwrite a document
The system overwrites the document with the uploaded file. If there is more than one file in your cFolders folder with the same name, the first one is overwritten.
To use strategies a. and c., you need write authorization for the documents and the folder. To use strategy b., you need authorization to create documents and write authorization for the folder.
Activities
You perform the mass upload and mass download on the folder overview screen. To download multiple documents, you choose
Mass Download
. You select the document that you want to download and choose the local directory in which you want to save the documents.
To upload multiple documents, you choose
Mass Upload
, select the upload strategy, and choose the documents you want to upload from your local directory.