Alerts are sent in the following project situations:
● Once all the tasks in a checklist item have been completed or once all the checklist items in a checklist have been finished, the person responsible for the checklist item or checklist receives an alert message informing him or her of this.
● Alerts are sent if you create an inter-project link in Multi-Project Management. The alert recipient depends on the type of inter-project link. For more information, see the “Features” section of the following topics:
● Your system administrator can configure the system so that one or more persons responsible receive an alert message if there is a threshold value violation for one of the following objects:
○ Project element
○ Object link
○ Assignment
○ Staffing
○ Business partner
○ Project participant
In addition, alerts can be sent for project elements and object links if the severity has been set manually or if a threshold value violation exists for a subobject.
For more information on severities and threshold value violations, see Evaluations.
● Sending alerts does not depend on the status of an object.
● Project versions and templates do not trigger alerts.
You system administrator made the necessary settings for sending alert messages. For more information, see SAP Service Marketplace at service.sap.com/instguides → Installation and Upgrade Guides → mySAP Business Suite Solutions → mySAP PLM in the section entitled “Making Settings for Alerts”.
The following information applies to alerts triggered by threshold value violations and severities.
The following table shows which recipients receive alerts for different objects:
Object |
Alert Recipient |
Project definition |
Project lead |
Phase |
Phase responsible and decision maker |
Task |
Task responsible and persons who staff the project roles for this task |
Checklist |
Checklist responsible |
Checklist item |
Checklist item responsible |
Object link |
Person responsible for project element that the object link belongs to. |
Assignment |
... 1. Task responsible 2. If there is no person responsible for the task: the project lead |
Staffing |
● If the staffing process has the status In Process: ○ Staffing manager or responsible candidate manager if known; ○ If not known: all responsible staffing managers or candidate managers of the organizational unit assigned to the staffing process ● For all other statuses: Project lead |
Business partner |
Project lead |
Project participant |
See recipient for staffing |
● If a user is assigned to the business partner, the system uses this user’s e-mail address.
If the business partner’s user does not have an address, the system cannot send an e-mail even if you have specified an e-mail address for the business partner.
● The system only uses the business partner’s e-mail address if no user has been assigned to the business partner.
● If the system cannot determine a recipient that meets these requirements, it does not send an alert.
● A user who sets a severity manually does not receive an alert.
Your system administrator can make certain changes using the DPR_ALERTS BAdI, for example, specify a different recipient.
An alert contains a standard message which informs you of the reason for the alert. This could be:
● A threshold value violation that was checked automatically
● A threshold value that was set manually
● An aggregation of the threshold value violations of a lower-level project element
You can open the object in question via a link. When you open the object, the system checks whether you have authorization for this object.
The following table shows where each of the links leads to:
Object |
Target of the URL |
Project element |
Current project element |
Object link |
Project element that the object link belongs to, Object Links tab page The system selects the relevant object link automatically. |
Project participant |
Project definition, Resources tab page The system selects the relevant project role automatically. |
Staffing |
Project definition, Resources tab page The system selects the relevant project role automatically. |
Assignment |
Task or project role depending on the secondary object type |
Business partner |
Project definition, Resources tab page |
The language of an alert message depends on how the alert is sent:
● If you send an alert to a user name, the language is the same as the language from the user master data. If no language has been entered here, the logon language applies.
● If the alert is sent to the e-mail address of the business partner, the system uses the language of the relevant business partner. If no language has been entered or if this language has not been installed, the original language of the current project applies.
Alerts are checked and sent each time you save the project or create an evaluation.