With this Web application, you can create a new collaboration room (cRoom) or enter an existing cRoom for a selected item. A cRoom is a shared workspace where item members can collaborate on project-specific topics by holding meetings, sharing documents, and having private and public discussions.
You navigate to this iView by choosing Portfolio Management → Portfolio Management or Item Management. In the Item Dashboard, select an item. From theItem Overview, choose Collaboration Room.
You can create a collaboration room manually.
To create a collaboration room automatically, the administrator has to maintain the settings in content administration. For more information, see the Business Package documentation about Collaboration Room.
You create a collaboration room manually as follows:
1. In the Room Name field, enter a room name.
2. In the Room Description field, enter a room description or accept the default description.
3. In the Room Category field, select one of the predefined room categories.
4. In the Room Members table, you can browse the list of room members.
The members assigned to the room are by default the resources attached to the item and their roles in the room are based on their Item roles (for example, the item admin user is the room administrator, the item members are the room members).
For each room member, you see the room member name, user ID, portal user name, and room role.
To view the details of a room member, click on the room member name.
5. Choose Save.
The system creates the room and displays an information message.
6. To enter the room, choose Enter Room.
You can only create one collaboration room for each item.