Search Functions 

Use

cFolders provides you with the following search scenarios:

       1.      Global Search Request

You can call the global search request in the navigation tree on the home page under Search. You can use this function to create and start a Search Request.

                            a.      If you use the Simple Search, the system searches for the search term you entered in all folders, subfolders, and folder objects in all collaborations.

                            b.      If you choose the Advanced Search (by choosing the Advanced >> button), the system also supports searches for several search terms. For example, you can search for a particular document in a folder. In the advanced search, you can further restrict the scope of data that is to be searched. The search results are saved automatically in the list of search results. You can use the Refresh button to check whether a search that you have started has finished in the meantime. You can edit the search results. For example, you can delete search results that you no longer require.

       2.      Quick Search

In the quick search, which you access at folder or subfolder level by choosing Search, the system searches for one or more search terms from the current folder downwards, that is, in the current folder and all its subfolders. For example, you can search for a particular data sheet that is located in the subfolder of the current folder. In the quick search, the search results are not saved and cannot be edited.

Prerequisites

In both search scenarios, all search results for which the person carrying out the search has at least read authorization are displayed.

Features

In both search scenarios you can navigate directly from the list of search results to individual search results.

To optimize your search, you can use the search operators * and +.

·        * (= asterisk: This operator finds 0 – n characters, that is, all unknown words or word elements. It can be placed directly in front of, behind or within the search term itself.

·        + (= plus sign): This operator can be used to as a placeholder for one unknown character in a search term. It can be placed as many times as required directly in front of, behind or within the search term itself.

You can link multiple search terms using AND or OR.

It is irrelevant whether you use upper or lower case letters for your search term.