Service for MS Word Documents 

Each MS Word document has its own MS Word attributes. You can edit them in MS Word by choosing File → Properties.

SAP Records Management provides the following service especially for these attributes.

Description of the Service

Users can edit the MS Word attributes in MS Word. The entered values are automatically saved as attribute values for the document within Records Management.

Users can then search by the attributes. The attributes are also displayed in the attribute maintenance dialog of the document, but they can only be edited in MS Word.

Required Customizing

Using the Knowledge Provider for Storage

You define the MS Word attributes in a content model for documents. SAP already delivers the MS Word attributes. They are in the Document Modeling Workbench (IMG activity KPro Storage: Create or Change Attributes of a Content Model) in the area SRM under IO Attributes. Their name is as follows: SRM_MS_DOC_<technical name of the attribute>.

Users can use the service described above if they are editing a document that is based on a content model to which you have assigned the MS Word attributes.

Using WebDAV for Storage

You define the MS Word attributes in the Customizing table of the IMG activity WebDAV Storage: Determine Attributes and Their Properties for a document provider space. The names of the attributes are fixed. The names of the attributes are in the Document Modeling Workbench (IMG activity KPro Storage: Create or Change Attributes of a Content Model) in the area SRM under IO Attributes. The attribute names are as follows: SRM_MS_DOC_<technical name of the attribute>. Include these attributes in the Customizing table.

Users can use the service described above if they are editing a document that is based on the document provider space to which you have assigned the MS Word attributes.