Monitoring 

Use

The following describes the functions available for monitoring archiving in SAP Records Management.

Features

Usage Check

During the usage check, the system makes a note in the application log of the documents that could not be archived. Use transaction SLG1 to evaluate the application log and enter the sub-object SRMGSP. You should also check the date and time of the usage check.

Archiving Job

To display the status of jobs that were generated using transaction SARA to write and delete the archive, call transaction SARA and choose Goto → Job Overview.

Archive File

To display the status of archive files, call transaction SARA and choose Goto → Statistics.

Archive Information System

You use the Archive Information System to display archive files in SAP Records Management.  The following prerequisites must be met to display data in the Archive Information System:

●      Check whether the archive information structure SAP_RM_SGP_ARC has already been activated:

...

                            a.      Choose Archive Information System (transaction SARI).

                            b.      Choose Customizing.

                            c.      In the Archive Infostructure field, enter SAP_RM_SGP_ARC.

                            d.      Choose Activate.

                            e.      Check the system message.

●      Check whether index structures have been created for archive files:

...

...

                            a.      Return to the initial screen of the Archive Information System (transaction SARI).

                            b.      Choose Status.

                            c.      In the Archiving Object field, enter SRMGSP.

                            d.      Choose Status per Archive.

                            e.      If the fill status is incomplete, select the archive required.

                              f.      Choose Create Structures.