Technical Details About Archiving (SAP Library

Technical Details About Archiving

Overview of the Archiving Status

Archiving Status

Archiving Steps	Resulting Product Status	Status of Archiving Run in Archiving Administration (ADK)	Physical Location of Data
Preprocessing (can be scheduled periodically)	Archivable Locked To be deleted	-	Database
Write (can be scheduled periodically)	Archivable Locked To be deleted	Incomplete	Archive file and database
Delete (can be scheduled manually)	Archived Locked Deleted	Complete	Archive file and database

Programs and Functions

The following programs and functions are used for archiving in SAP Records Management:

Archiving Programs

Archiving Function	Program	User Interface / Use	Execution Type
Archive administration preprocessing	SRM_KPRO_PRE_PROGRAM	Transaction SARA	Job
Archive administration write	SRM_KPRO_WRITE_PROGRAM	Transaction SARA	Job
Archive administration delete	SRM_KPRO_DELETE_PROGRAM	Transaction SARA	Job
Display products from the archive	SRM_KPRO_READ_PROGRAM	Transaction SARA	Job
Customer-specific usage checks	Implementations of the Business Add-In ARC_SRM_GSP_CHECK	BAdI method CHECK	Implicit usage: Point of access in preprocessing program SRM_KPRO_PRE_PROGRAM

Business Add-Ins for Extending Archiving

Archiving in SAP Records Management can be extended using the following Business-Add-In:

Business Add-Ins

Business Add-In	Method / Use
ARC_SRM_GSP_CHECK	You can use the CHECK method to define your own usage checks for SAP Records Management.

You access this Business Add-In using transaction SE18 in the enhancement spot ARC_SRM_GSP.

Structures for SAP Records Management Archiving Objects

You use the following structures to define the archiving object:

Structures

Archiving Object

Defines the archiving framework

SRMGSP

Archive Information Structure

For more information, see Archive Information System.

SAP_RM_GSP_ARC

SAP_RM_GSP_ATTR

Field catalog

Structure of an archive index that is maintained in the SAP Archiving Information System. A field catalog always belongs to an archiving information structure. An archiving information structure always belongs to an archiving object.

SAP_RM_GSP_ARC

SAP_RM_GSP_ATTR

Tables for the Archiving Object SRMGSP

Data that is deleted and archived in the archiving object SRMGSP comes from tables that are assigned to the archiving classes listed below. All of the table structures that are to be archived are defined when the archiving write program is run.

Tables

Class	Description
LOIO	Knowledge Provider: Logical Info Object
PHIO	Knowledge Provider: Physical Info Object