Back End of the Generic Service Provider 

The following service providers are all based on the back end of the generic service provider:

·        Service provider for records

·        Service provider for record models

·        Service provider for documents

·        Service provider for notes

·        Service provider for document templates

·        Service provider for administration data of paper documents

·        Service provider for file plans

The elements of these service providers are all created within Records Management. The service providers differ in the visualization of the elements but they are all based on the same back end. For each element type you can decide which storage strategy to use for the elements (see below).

Connection Parameters

You need to assign values to connection parameters in registry maintenance when creating element types. The service providers listed above have all the connection parameters that are documented in the following section. Additionally, some have other connection parameters. These are described in the sections for each service provider.

DOCUMENT_CLASS

You give this parameter a value only if you choose to use the Knowledge Provider (BC-SRV-KPR) (KPro) to store your documents. KPro is the SAP generic document infrastructure. For more information, see Using the Knowledge Provider for Storage.

If you do not want to use Knowledge Provider, ignore this parameter; instead, give the DOC_PROVIDER_SPACE parameter a value.

DOC_PROVIDER_SPACE

You give this parameter a value only if you choose a document storage system other than Knowledge Provider. You can, for example, use WebDAV (Web-Based Distributed Authoring and Versioning) to store documents on the portal server. For more information, see Using WebDAV for Storage.

GENSP_QUERY_EXT

This parameter refers to the display by means of Business Server Pages (BSPs). Only fill it with a value if you use this display option. As the value, enter the name of a class that configures the search attributes. For more information, see SAP Service Marketplace at service.sap.com/recordsmanagement → Media Center.

TEMPLATE_PROPERTY_PRINT

This parameter is only relevant in the service provider for documents (see Service Provider for Documents) and in the service provider for notes (see Service Provider for Notes).

Context Parameters

You do not enter values for the context parameters in registry maintenance; instead, these are optional and are entered when creating record models. The service providers listed above, which are based on the generic service provider, all have the context parameter DOC_PROPERTIES. This parameter is, however, not relevant for Customizing. Additionally, some of the service providers have other context parameters. These are described in the sections for each service provider.

SP POID Parameters

The service providers listed above, which are based on the generic service provider, all have the following SP POID parameters, which uniquely identify an element:

Document ID

KPro storage option: The document ID is composed of the name of the document class (name of the content model) and the object ID (GUID) for the logical information object.  (For information about content models, see Standard Content Models for Records Management.)

WebDAV storage option: URL of the document

Version

Number of the content version

A document can be subject to frequent changes in content. In KPro, a new version is created each time the content is changed. The versions are numbered consecutively. You can always access the current version by entering 0.

The back end of the generic service provider supports its own version concept, which is overridden by user setting versions. The user has two options when saving:

·        Save

The current version is overwritten with the current state.

·        Save as new version

A new version is created from the current state, which is available on a long-term basis. To view old versions, deactivate the Only Current Results indicator in the search dialog box.

Variant

Number of the variant

In addition to different content versions, a document can also exist in different languages or different formats. These non-content-related versions are called variants. There is no structured amount of variants. As with versions, variants are numbered consecutively. You can always access the current variant by entering 0. Records Management currently only supports one variant for each version.