Workflow Builder 

Use

The Workflow Builder is this is the main Business Workflow tool for creating, displaying and processing workflow definitions. You can test workflow definitions and generate operable versions.

Integration

The Workflow Builder provides a graphical modeling view and a tree view of the workflow definition. Only the graphical modeling view provides a direct overview of the processes of the different steps. The tree view shows all steps of the workflow in a hierarchical view.

You can only use the graphical modeling view if you are working with the SAPGUI for Windows. If you call the Workflow Builder using a different SAP GUI, the tree view is displayed automatically.

All versions of a workflow definition are associated with one multistep task. In the definition of this multistep task, you can only change the external relationship (for example, the interface in the workflow container), and the description of the workflow. You can also define the actual implementation of a business scenario as a sequence of interconnected steps in the Workflow Builder.

Features

The steps, outcomes and triggering events of the workflow definition are displayed graphically with their interconnections. You can choose the type of display in the Workflow Builder options.

In the Workflow Builder graphical modeling view, the screen is divided into the areas described below.

The overview area is not displayed in the tree view.

Workflow

Here you can insert new steps into the workflow definition and process existing ones. Double-clicking on a step calls the associated step definition.

Overview

The overview graphic is displayed here. The part of the workflow graphic displayed in the screen area Workflow is marked with a green rectangle. Changing the size or position of the rectangle changes the display in the screen area Workflow.

Objects

This area contains the following content (depending on the Workflow Builder options):

·        Insertable step types

Displays all step types that you can use in the Workflow (only those steps types that are not hidden will be displayed, see: Workflow Builder options). You can insert a new step by using Drag&Drop.

·        Workflow container

All workflow container elements are displayed here. You can define new container elements and generate a where-used list. In the options in the Workflow Builder, you can choose not to display the workflow system elements here.

·        My workflows and tasks

Tasks and workflows that are displayed can be inserted into your workflow definition as activities by double-clicking or by using Drag&Drop. The binding between the task container and the workflow container as well as the other container elements required is generated automatically by the workflow system as far as possible. You can also go directly to the relevant definition. You define which workflows and tasks are displayed yourself. For more information, see Business Workflow Explorer.

·        Document templates

All the workflow's document templates that can be used in steps of the type document from template are displayed here. You can use a where-used list to determine the steps in which a document template is used.

·        Workflow Wizards

All Workflow Wizards that you can use in the definition of your workflow are displayed here.

·        Teamworking

Here you can search for steps by selected criteria. The result is displayed graphically in the workflow area and in the navigation area.

·        Workflows of this definition

Your Workflow Outbox is displayed here, which displays all running workflows for this definition.

·        Note it!

Here you can enter notes (for example, the ID of a frequently used task). The content of the tray is user-specific. If you save when you exit the transaction, the settings will be available to you when you next call the Workflow Builder.

Navigation

The workflow steps are displayed here according to the workflow definition display. You can go directly to the relevant step definition from the list. You can edit the Workflow from the context menu.

Messages

All messages and search results generated in where-used lists and workflow tests are displayed here. Clicking on a message takes you to the relevant step definition.

Information

This displayed which workflow is loaded in which definition, the status of the respective workflow, and the version number of this workflow in the original system.

For more information, see Operation of the Workflow Builder.