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Procedure documentation Defining an Output Device for Remote Printing on Microsoft Windows PCs  Locate the document in its SAP Library structure


You want to print using your SAP System on a printer that is defined on a remote host with the Microsoft Windows operating system. To do this, you must create a network connection to the printer, as the SAP spool server (SAP spooler) and the Microsoft Windows spool system (operating system spooler) are not on the same host. To be able to use remote Microsoft Windows PC printing, you must create the appropriate device definition for the output device in the SAP System.

SAP provides its own remote printing solution for remote printing using Microsoft Windows PCs. This solution uses the SAPSprint service to transfer output requests from the SAP spool server to the Microsoft Windows spooler. You can use SAPSprint in all Microsoft Windows systems. With Microsoft Windows NT/2000, remote printing can also be implemented using the TCP/IP Print Server.

However, we recommend that you use SAPSprint, as the TCP/IP Print Server can only forward data that has already been formatted for the printer, that is, device-specific data, directly to Microsoft Windows without using Microsoft Windows printer drivers. SAPSprint, on the other hand, can also interpret data streams that were generated with the generic, that is device-independent, device type SWIN/SAPWIN, and call the appropriate Microsoft Windows drivers that generate device-specific data streams. You can therefore use printers with SAPSprint that are not specifically defined in the SAP System, but which are addressed device-independently.



      Ensure that you can already print documents on the printer from your PC.

If this is not the case, install the printer on the Microsoft Windows PC. For information about this, see your Microsoft Windows NT documentation.


It is irrelevant whether the printer is directly connected to the PC or whether it is a shared network printer.

      If you want to print with the generic device type SWIN/SAPWIN, you must have installed the newest version of the SAPSprint transfer program on your Microsoft Windows PC.



Follow the procedure below to create a device definition for remote PC printing:


       1.      Call transaction SPAD, and choose Output Devices.

       2.      If you are not in change mode, switch to this mode by choosing This graphic is explained in the accompanying textChange.

       3.      You can now do the following:

       You can create a new device definition by choosing Output Device Create.

       You can use an existing device definition as a template.

To do this, click the entry for the output device that is to be used as a template, and choose Output Device Create Using Template.

4.       Specify the name of the output device and fill out the mandatory fields of the individual tab pages as follows:





Device Attributes Tab Page

Device Type

Enter the device type that is defined in the SAP System for the printer model, such as HPLJ4 for the HP Laser Jet 4.

For printing under Microsoft Windows, you can also use the generic SWIN device type. SWIN allows you to address any device supported by Microsoft Windows, even if the device type is not defined in the SAP System.

For a list of the device types delivered, see SAP Note 8928 in the SAP Service Marketplace.


Spool Server

Select the SAP spool server that is to format output for this device.

For additional information, see Spool Server .


Device Class

Select Standard printer.

Host Spool Access Method tab page

Access Method

Select the appropriate access method :

      for SAPSprint: S or U

      for Microsoft Windows lpr: U

The data is forwarded with this access method from SAPSprint /Windows lpr to the host spooler.


Host Printer

Enter the UNC name of the printer (name and network path) as it is defined in the Microsoft Windows spool system.

For example: \\P09330\P330


Destination Host

Enter the network name of the Microsoft Windows PC. This is the PC on which the SAPSprint service or the TCP/IP Print Server is running.


       4.      Optional: Classify the device. To do this, choose Edit Classification and then the appropriate output type classification for this device. Although classification of output devices is optional, it provides this advantage:

If you also classify your spool servers, the spool system checks that the device and server classifications match. This helps to ensure an optimal output configuration.


If you are preparing to assign a mass printer to a time-critical production server, then the spool system warns you of this disparity.


You can use the printer in the SAP System as soon as you have saved the device definition.


The following example shows the definition of a printer that is to be used as an output device for remote PC printing. The printer is addressed using the generic device type SWIN. The data stream is transferred using SAPSprint.

Device Attributes tab page:

This graphic is explained in the accompanying text

Host Spool Access Method tab page:

As the host spool system and the spool server are on different hosts, the name of the destination host (PC) on which SAPSprint is running is specified on this tab page.


This graphic is explained in the accompanying text


See also:

Defining Output Devices for Local Microsoft Windows Printing

Output Devices in the SAP Spool System

This graphic is explained in the accompanying text SAP Printing Guide Start Page


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