Displaying and Printing Interactive
Forms
Use
You can display and print spool requests of Interactive Forms (previously known as PDF-based forms) from an SAP system.
Since the printing of Interactive Forms is based on a different technology, the output controller (transaction SP01) has been adjusted.
Prerequisites
● You need to have created a form in the PDF-based form solution SAP Interactive Forms by Adobe.
● Without installation of the additional program SAPPDFPRINT (explained in the next point), to print from the spool request list or from the part list described below, you must have a PostScript, PCL, or ZPL printer, since print files can only be created from the Interactive Forms for these printer types. You cannot use a printer with the device type SAPWIN/SWIN.
● As of SAPSprint 7.20 or SAP GUI 7.20, you can also install the SAPPDFPRINT component. This allows you to address any printer in a similar way to using SAPWIN-based device types. Prerequisites are either a Microsoft Windows print server with SAPSprint 7.20 or SAP GUI 7.20 for front-end printing. More information: SAPPDFPRINT Service (Overview).
Procedure
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1. In the output controller (transaction SP01), display the list of spool requests.
You can identify documents that were created with the SAP Interactive Forms by Adobe form solution from the PDF icon. If you select the printer icon in the spool request list, the entire spool request is immediately output.
2. If you choose Display Contents or the PDF icon, there are two display options:
a. By default, the first PDF document of the spool request is opened in a PDF viewer.
You can now either enter the number of a document and go directly to that document, or use the arrow keys to scroll forwards and backwards through the document in steps of single documents/tens/hundreds/thousands/tens of thousands, depending on the size of the spool request.
You can always print the currently-displayed document using the print functions of the PDF plug-in. When you do so, the file is printed locally on your Microsoft Windows printer. No output request is generated in the SAP system.
b. The default settings explained at point 2a can, however, be changed by your administrator, so that the part list for the spool request is displayed first, where a part corresponds to a print document. A spool request contains multiple parts if the add function was used when printing and multiple documents were assigned to one spool request. The system displays the individual parts of a spool request in the part list, together with their size, creation time, and number of pages. You have the following options for printing using part lists:
■ You can display the PDF files by double-clicking a part and print the currently-displayed document.
■ You can, however, also send parts from the part list to the printer. If you print from the part list, you can select and print a part or any number of successive parts (such as parts 4-6).
For technical details and a description of how the administrator can switch the display options, refer to Printing Interactive Forms.
More Information:
Output Control of Spool Requests and Output Requests
