Vacancy (Infotype 1007) 

Definition

Infotype with which you can identify positions that are currently vacant or will be vacant in the future, that is, they may be occupied again in the future.

Use

You only create a Vacancy infotype for positions. You might create a vacancy record for an occupied position if, for example, you know an employee is taking maternity leave.

You can create a Vacancy infotype record for a position that is occupied or unoccupied.

If your company does not distinguish between occupied and unoccupied positions - that is, you consider all unoccupied positions to be vacant - you can set an indicator rather than maintain the Vacancy infotype.

The indicator tells the system to treat all unoccupied positions as vacant. For further information see the Implementation Guide (IMG) under Organizational Management → Infotype Settings → Activate/Deactivate “Vacancy” Infotype).

If your company distinguishes between occupied and unoccupied positions, you must maintain the Vacancyinfotype.

You can mark vacancy records as historical records, once you no longer need them – that is, once a position is filled. Historical records are maintained in the database, but cannot be changed or used in processing. If you use the Applicant Management component, it is helpful to keep a record of vacancies after they are filled.

You can maintain this infotype using Infotype Maintenance, by creating infotype records one object at a time. Or, you can work in Simple Maintenance, where procedures are streamlined. See Further Attributes

Integration

The Vacancy infotype is important since the data it contains is used by more than one Human Resources component. For example, if you use Personnel Cost Planning, the system can take vacancies into account when it calculates cost projections. Vacancies are also registered in Career and Succession Planning, where, for example, they can be used when you conduct a search for suitable positions for an employee. If integration with the Personnel Administration component is active, the Applicant Management component also checks vacancy records. It is not mandatory to create the Vacancyinfotype for Organizational Management purposes. You should, however, create this infotype for positions if you want to install the following HR components: Personnel Cost Planning, Career and Succession Planning, or Applicant Administration.

If you implement the Personnel Management component, you can find more information in SAP Library under Human Resources → Personnel Management → Compensation Management → Personnel Cost Planning.