Synchronizing and Distributing Company Addresses 

Use

As company address data has until now been maintained in many systems of the future CUA, you must ensure that at least the central system contains complete information about all valid company addresses. You then distribute this complete company address set to all child systems, meaning that there is a consistent status of company addresses in the entire CUA.

With this procedure, you ensure that every cross-system company address key is unique and that company addresses with the same name contain the same data in all systems of the CUA.

Prerequisites

·        The CUA is installed and functioning.

·        All company addresses have already been created with transaction SUCOMP in the CUA system landscape.

·        The company addresses are synchronized from the central system.

Procedure

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       1.      Clean up the company addresses in all systems with the report RSADRCK2 (in connection with SAP Note 439122). If data inconsistencies are discovered during this process, clean these up manually.

If you set the indicator Test Run (Without Updates), the errors are only displayed. If you actually run the report, the errors are detected and corrected; that is, instead of an incorrect address, the system creates a technically correct address with no content.

       2.      Log on to the central system: in this example, ADMCLNT070.

       3.      In the Implementation Guide (IMG, transaction SALE), choose Modeling and Implementing ® Predefined ALE Business Processes ® Central User Administration ® Transfer Users from New Systems (transaction SCUG).

The Central User Administration Structure Display screen appears.

       4.      Select the first child system for which you want to synchronize the company addresses with the central system, and choose  Synchronize Company Addresses in the Central System.

The CUA: Synchronization of the Company Addresses appears, on which the system displays a list comparing the company addresses of the child system that you have selected with those of the central system. All company addresses held either in the central or child system are displayed in the list. The possible address categories are displayed under Overview. By clicking a category, you can jump to the relevant sublist.

       5.      Process all sublists for the address categories in succession:

Address Categories

In Central System Only	These company addresses exist only in the central system. You can distribute them immediately by choosing Distribute to Child System or allow them to be distributed automatically later, during the synchronization.
In Child System Only	These company addresses exist only in the child system, but not in the central system. You have the following options: ·        If the address concerned is correct and required, add it to the central system by selecting the child system company and choosing Copy from Child System. ·        If the address concerned is incorrect or is not required, delete it in the child system with transaction SUCOMP.
Different Company Addresses	These company addresses exist in both the central and the child system and have the same company address key, but are differ in the first two fields of the company name. You must therefore check the cross-system address key for consistency. To do this, compare the detail displays for the central and child systems for all of the company addresses listed here, either by double clicking the address or using transaction SUCOMP in the relevant system. The following results are possible: ·        The address data is inconsistent, but the company address key relates to the same company in both systems. Synchronize the company address data as usual, either by selecting the company from the central system and choosing Distribute to Child System or automatically during the distribution of the central system address data to the child systems. ·        The company address keys are inconsistent: two different companies are using the same company address key. Remove the inconsistency in the child system using transaction SUCOMP.
Identical Company Addresses	These company addresses exist both in the central and in the child system, and the first two fields of the company name match. You must compare the company address data (for example, you can display the data for an address by double clicking the address, and then display the data for the second address), and choose one of the following options: ·        If the data in the child system is more current, select the child system company and choose Copy from Child System. ·        If the data in the central system is more current, either select the central system company and choose Distribute to Child System or wait until the data in the child system is automatically overwritten with the data from the central system during the synchronization. ·        If there is different, correct, and required data both in the central and in the child system for the same company address, synchronize this data manually in the central system with transaction SUCOMP.
Company Addresses Already Synchronized	This is the result display that is only filled during the synchronization. All of the company addresses are originally contained in one of the above categories.

       6.      Select each of the other child systems of the CUA in turn and perform the comparison with the central system by choosing  Synchronize Company Addresses in the Central System.

       7.      After you have included all correct and required company addresses from the child systems in the central system, choose Back to start the address distribution from the central system.

       8.      In the central system, choose   Distribute Synchronized Company Addresses to Target Systems.

The CUA: Synchronization of the Company Addresses screen appears.

       9.      Choose Distribute to All Child Systems.

A log appears that displays whether the distribution has been started for each company address.

   10.      To check the result of the distribution, choose Back and then  Synchronize Company Addresses in the Central System.

All company addresses are listed under Company Addresses Already Synchronized with information about the distribution result, which is explained using the Legend.

Result

You can now Transfer the Users of a Child System to the Central System.