Monitoring and Managing the Tasks

Prerequisites

You must have at least one of the following roles assigned to you, based on the activities you want to perform as listed in the table below.

Role	Activities
NWA_SUPERADMIN	View list of task instances and their details Suspend, resume, or cancel a task instance View involved process instance Resend forms
NWA_READONLY	View list of task instances and their details View involved process instance
SAP_BPM_SuperDisplay	View list of task instances and their details View involved process instance View context data
SAP_BPM_Navigation	View list of task instances (for which you are the administrator) and their details Suspend, resume, or cancel a task instance View involved process instance View context data Nominate owners Resend forms
SAP_BPM_SuperAdmin	View list of all the task instances and their details Suspend, resume, or cancel a task instance View involved process instance View context data Nominate owners Resend forms

You use this procedure to perform the following:

View the details of task instances. You can view the corresponding process for each task instance
View all task instances, task instances with an error state or with lapsed deadlines
Search for task instances using the advanced search options
Analyze the task instance details and take an appropriate action, for example, suspend, resume, or cancel a task instance
Nominate a processor for task instances
Resend an offline task, if required

Log on to the SAP NetWeaver Administrator application.
Choose Operation Management Processes and Tasks Manage Tasks .

By default, the system displays the task instances in error status for last 24 hours.
You can view the task instances (active and archived instances) using one of the following options as required:
1. To display task instances based on the predefined queries, in the Show field, select the required option.
  
  Note
  When you query for erroneous tasks, the predefined query returns tasks that are created during the last 24 hours and are in erroneous state.
2. To display the task instances based on the basic query, in the Find Task Instance field enter the task instance ID and choose Go .
3. To display the task instances based on the advanced queries, proceed as follows:
  1. Click Advanced and perform the following as required:
    1. To display the task instances based on task definition, in the Find by field, select Task Definition and enter the search details.
    2. To display the task instances based on task identity, in the Find by field, select Identity and enter the search details.
    3. To display the task instances based on lapsed deadlines, in the Find by field, select Lapsed Deadlines and enter the search details.
  2. Choose Go .

To view the details of a task instance, select the required entry from the list of task instances.

The system displays the details of the selected task instance in different tab pages as described in the table below:

Tab Page	Displays
Details	Details of the selected task instance such as task instance ID, priority, processor, and so on. It also provides information whether a task instance is archived or not.
Deadline	Details of the deadlines defined and the status.
Owners	Users responsible for processing the task. Note You can nominate a user as a task processor for task instances. If another user already exists as a task processor, this existing user remains as a responsible user, while the newly nominated user becomes the processor. To nominate a user (who is not added as an excluded owner at model time only), proceed as follows: Select the required task instances and choose Nominate . In the Owner field, enter the user you want to nominate. Choose Save .
History	Details of the actions performed on the task instance during its lifecycle.
Context Data	Input and output context data related to the task instance.