Choose Alert Recipients from the Parameter tab page, to inform one or more interested parties that an exception whose threshold values have been exceeded or fallen short of has been logged in the exception log.
You can also change the alert texts for the query views under investigation as well as the level of each exception cell. You can also parameterize them with text variables.
If you want to create a link from the alert monitor to a resource, you can assign the resource URL to the respective alert monitor entry.
You have selected an exception and assigned it the follow-up action Alert Monitor Entry.
For more information, seeDefining Settings for Exceptions andTab Page: Parameter.
When you double-click on the assigned follow-up action in the Selected Objects tree structure, the Properties of the Follow Up Action screen area appears.
Select alert type
You are able to generate BW Alerts or SAP Alerts.
Generate BW Alerts
Depending on the recipient type, you can select the recipient of the BW alert:
Type of recipient |
Procedure |
Result |
All SAP users |
Set the indicator for All SAP Users |
The alert monitor entry is displayed for all SAP users. |
Role user |
|
The alert monitor entry is displayed for every role user. |
Individual SAP users |
|
The alert monitor entry is displayed for the selected users. |
Generate SAP Alerts
SAP Alerts are alerts that are generated with SAP Alert Management. To generate SAP Alerts from within the Reporting Agent you have to make the following settings in SAP Alert Management:
You can also access transaction ALRTCATDEF in Customizing (transaction code SPRO) under SAP Customizing Implementation Guide → SAP NetWeaver → SAP Business Information Warehouse → Reporting-Relevant Settings → General Reporting Settings in Business Explorer → Reporting Agent: Settings for SAP Alerts.
If you have made these settings in SAP Alert Management, you can generate SAP Alerts from the Reporting Agent. Make the following settings:
Settings | Procedure | Result |
---|---|---|
Alert category |
|
By selecting the alert category you have decided upon specific settings such as priority, for example. |
Container parameter |
|
By determining the variables for the Alert Container, you ensure the exchange between the BW variables and the variables in the central alert server. If you choose the container parameter BW_ALERT_TEXT, the alert text generated by BW Exception Reporting is transferred automatically. Make sure that the types of container parameters are suitable for the types of assigned BW variables. |
For more information, seeAlert Management (BC-SRV-GBT-ALM) in the SAP Web Application Server component.
You can edit alert texts for a specific alert monitor entry on an exception cell level and on a query view level.
Editing texts for an alert monitor entry on the level of individual alerts (exception cells)
If an alert text already exists, this is displayed in the Properties of Follow Up Action screen area, under the Text group header.
You can find and replace words using the Find/Replace function.
You can insert the contents of a file using the Load Local File function.
You can use the Save as Local File function to save your alert text locally.
This includes general query variables as well as the context-sensitive variables of a specially selected query view. The variables serve as placeholders for dynamically generated text and are not filled until query runtime.
You can use Find and Find Next to search within the selection list.
If you want to restrict the selection list, open the Restrictions area. Enter the technical name or description of the text variable you are looking for, or use Multiple Selection to select more than one text variable. Then choose Start Search.
This text is displayed as the default text for the alert entry on the individual alert level.
For more information, seeDefining and Changing Exceptions.
Note: The Reporting Agent checks a series of query views during the background run: These views are taken from the sequence of selected characteristics. The system does this by filtering by characteristic values 1 to n-1 in sequence and drilling down the last characteristic.
In the Follow Up Action Properties screen area, under the Text group header, choose the Enhanced expert mode. The Change Text for Alert Monitor dialog box appears.
Note: Even though it is not mentioned here, another characteristic can be specified here as well as the one denoted as "specified".
Editing texts for an alert monitor entry on the level of a query view
Changing a URL for the alert monitor
You can also give alert monitor entries any URL. This function allows you to jump from the alert monitor into the current query view as well as to any other resource you have chosen.
As a prerequisite for this function, you have to make an entry in the Action column (ACTION) of the Alert Monitor Web item for the List of Columns with Labels (COLUMN_LIST)attribute.
If the current alert monitor entry was already given a URL, this is displayed in the Follow Up Action Properties or Name of Query View screen area, in the field under the URL group header.
If you specify a BW query as a resource, you can use the text variables to give the URL filter values.
URL: www.sap.com
Short text: SAP Homepage
See also: