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Deleting Old Room EventsLocate this document in the navigation structure

Context

Use the Room Event Cleanup report to delete all room events that are older than a specified period of time.

Procedure

  1. In the portal, choose Start of the navigation path Content Administration Next navigation step KM Content Next navigation step Toolbox Next navigation step Reports Next navigation step Mass Operations End of the navigation path.
  2. In the Room Event Cleanup report, choose the type of execution:
    • Immediate execution: Start

    • Repeated execution: Schedule

  3. Enter the name of the execution.
  4. Only for repeated execution: Define and activate the schedule.
  5. You can configure the following settings for this report on the Parameter tab:

    Parameter

    Description

    Period

    Specifies the period of time for deleting all room events. You can choose one of these periods of time: years , months , weeks , and days .

    Period Duration

    Specifies the duration for a period that is chosen in the Period field. The duration has to be up to 100 years or the equivalent in months, weeks or days.

    Note

    Note that in this field, you have to specify a positive number for the period duration.

  6. For immediate execution, choose Start or save your settings for report execution according to the schedule.

Results

The system runs the report according to the settings. Once the report has finished, you can view the result of the deleted events in the Deleted Room Events Count parameter by choosing the name of the report from the list of the reports. You can find this list when you choose Start of the navigation path Content Administration Next navigation step KM Content Next navigation step Toolbox Next navigation step Reports Next navigation step Mass Operations Next navigation step Room Event Cleanup End of the navigation path. If you want to see the reports exported in the XML files, choose Start of the navigation path Content Administration Next navigation step KM Content Next navigation step root Next navigation step Reporting Next navigation step Reports Next navigation step Content Administration Next navigation step Mass Operations Next navigation step Room Event Cleanup End of the navigation path or open the View Report Result screen by choosing the report and then from the ID parameter choosing the XML file.