Storing Incoming Faxes and Emails
Documents stored in the Business Workplace are stored in the SAP database as standard (PC documents and binary documents can also be stored on an HTTP content server). To save memory space in the database, you can store documents in an external storage system using SAP ArchiveLink. The content of the documents that you have stored using ArchiveLink is then deleted from the database.
You can only retrieve Workplace documents that are stored using SAP ArchiveLink from the content server by using the SAP system. Direct access within the content server is not possible.
Technical Implementation
Object type
SOFM
Link table
TOA01
Document type
BIN
Document type
SOAARCHIVE Description: Office data object
Preparation and Customizing
To store documents from the Business Workplace, an external storage system must be maintained in ArchiveLink Basic Customizing for the object type SOFM and the document type SOAARCHIVE.
To perform mass archiving of Workplace documents, you need authorization for Workplace administration. This authorization is included in the role SAP_BPT_USER.
Proceed as described in Mass Archiving.
The procedure for displaying and changing documents stored in the archive is no different for the user than the procedure for documents stored in the SAP database. Calling documents from the archive usually takes longer, however.