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Executing Data ArchivingLocate this document in the navigation structure

Prerequisites

Context

In addition to the main steps (creation and storage of archive files and the deletion of archived data from the database), data archiving also includes other activities. These include scheduling preprocessing an postprocessing as well as reloading or reading archive files.

Procedure


  1. Call Archive Administration.

    More information: Archive Administration

  2. Enter the archiving object.

    When you call from the application, the system automatically transfers the archiving object to Archive Administration.

    You can branch to the network graphic to view the available archiving objects, their status and possible dependencies. From the network graphic, you can access the initial screen for Archive Administration by double-clicking an archiving object.

  3. Select the required Activity for the archiving object and schedule the corresponding background job.

    1. Optional: If you want to prepare data for archiving(for example, selecting the delete checkbox), schedule the preprocessing program.

      More information: Scheduling Preprocessing for Data Archiving

    2. Schedule the creation of archive files as your first archiving step.

      More information: Creating Archive Files

    3. Schedule the storage or the deletion of archived data. Decide on the sequence of these actions according to the following criteria:

      • If security is your main concern, you should schedule the storage of the archive files first. In addition, you can set the delete program to read the data from the storage system and not from the file system.

      • If the performance of the archiving program is more important to you, schedule the delete program first. To do so, you need to have selected the Delete before Storage checkbox in archiving object-specific Customizing.

      More information:

      Storing Archive Files

      Deleting Archived Data from the Database

    4. Optional (if offered by the archiving object): Schedule the postprocessing program.

      More information: Scheduling Postprocessing for Data Archiving

    5. Fill (or empty) an index for the archive files. The index is required for the display of individual documents belonging to archiving objects.

      More information: Filling and Emptying the Index

    6. Access archived files, if necessary.

      More information:

      Retrieving Stored Archive Files

      Reading Archive Files

    7. In emergencies only (if data was archived incorrectly): Reload data to the database.

      More information: Reloading Archived Data