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Executing Work ItemsLocate this document in the navigation structure

Procedure
Note

Steps one to three are only to be carried out in the scenarios Storing for Subsequent Entry and Storing for Subsequent Assignment. In the scenarios Store and Enter and Store and Assign, the work item is executed as soon as you have stored the document.

  1. In the SAP Easy Access menu, choose Start of the navigation path Office Next navigation step Workplace End of the navigation path (transaction SBWP).

    The Business Workplace is displayed.

  2. Expand the Inbox node, and display your work items in the Workflow area.

  3. Select the work item you want to execute and choose Work Item Execute.

    The system displays the stored document in the Business Document Viewer and a dialog box is displayed.

  4. In the dialog box, choose one of the following options:

    • OK

      Scenarios Storing for Subsequent Entry and Store and Enter:

      The input template of the application document is displayed. It is recommended that you position the Document Viewer so that you can see both the document and the application document on the screen at the same time. When you save your entries, the document is linked to the application document. The document display is closed and you return to the Business Workplace.

      Scenarios Storing for Subsequent Assignment and Store and Assign:

      A dialog box is displayed in which you have to enter the key for the application document (business object). The application document is then displayed in a dialog box. If you choose Confirm Assignment, the document is linked to the application document. The document display is closed.

    • Change

      Change You can select a new document type or a new storage scenario. You may need to do this, for example, if you have assigned the wrong document type or chosen the wrong scenario. You can also change the recipient and the note. The current workflow is canceled and a new workflow is started.

      The new work item is sent to the inbox of the agent responsible for the new document type, from where it is processed further.

    • Create

      You can start an additional workflow if you need to assign further document types - these may be noted on the incoming document, for example. You cannot, however, select the same document type and processing more than once.

      If not all the elements required for the workflow are available, the dialog box "Edit container instance" is displayed. Enter the required data, then choose Go Back.

      The current workflow is completed. A new work item is also created, which is sent to the inbox of the agent responsible for the new document type.

    • Cancel

      Processing terminates.