Self-Defined Workflows

You can define your own workflows to structure document processing according to the requirements of your firm. In ArchiveLink, there are two options for including self-defined workflows:

1. Define a workflow to enhance SAP tasks:

   SAP supplies a standard workflow for each of the entering and assigning scenarios (see Storage Scenarios With Integration of SAP Business Workflow). You can use the workflows supplied, or you can enhance them by adding your own steps.

   You can use the ArchiveLink Workflow Wizard to do this. The wizard leads you step-by-step through the process of creating the workflow. The three functions executed for SAP tasks (display, enter/assign, link), are all individual tasks within the new workflow. You can add your own tasks at any point between these tasks.

   You find the ArchiveLink Workflow Wizard in the Implementation Guide (IMG). In the Implementation Guide, choose  SAP Web Application Server  Basis Services  ArchiveLink  Customizing Ingoing Documents  Workflow Scenarios  Execute Workflow Wizard .

   For more information, see the online help for the workflow wizard.

   Note

   At the end of the Workflow Wizard you automatically go to the Workflow Builder. Here you need to activate the generated workflow.

2. Define a new workflow that reacts to a generated link:

   An event is created when the document and the business object have been successfully linked, (event ASSIGNED). You can use this event as the trigger for a self-defined subsequent workflow. For information on defining workflows, see the SAP Business Workflow documentation under Defining Workflows.

   There are three prerequisites for connecting a self-defined subsequent workflow:

   • The event ASSIGNED is set to active. Choose the following in the IMG:  SAP Web Application Server  Basis Services  ArchiveLink  Customizing Incoming Documents  Workflow Scenarios  Make Workflow Settings .

     For more information, see the online documentation in the IMG.

   • The event ASSIGNED is defined in the business object type (interface type IFARCH21). In the SAP Easy Access menu, choose Tools -> Business Workflow -> Development -> Definition Tools -> Business Object Builder (transaction SWO1).

     For more information on the Business Object Builder, see the SAP Business Workflow documentation, under Business Object Builder.

   • The event ASSIGNED must be defined as a triggering event for the subsequent workflow. You can also use a Check function module to define further triggering events, for example, a particular document type. Choose the following in the IMG:  SAP Web Application Server  Basis Services  ArchiveLink  Customizing Incoming Documents  Workflow Scenarios  Register EVent for Subsequent Workflow .

For more information, see the online documentation in the IMG.