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Storing Incoming DocumentsLocate this document in the navigation structure

Use

This process is suitable if you want to store incoming documents in your storage system and link them to the corresponding SAP application documents.

Incoming documents are all documents that have not been created using SAPscript or SAP Smart Forms in your own SAP System:

  • Scanned documents

  • Local desktop files (files you have created yourself are also incoming documents for this purpose)

  • Faxes and e-mails (for more information, see the documentation SAP ArchiveLink Application Scenarios, Component BC, section Storing Incoming Faxes and E-mails).

Process

When storing incoming documents, you perform two activities:

  1. Store

    Stores document in storage system.

  2. One of the following, depending on the storage scenario:

    • Entering

      Enters and books the application document in the SAP System. Create a business object.

      or

    • Assigning

      Assigns the document to an existing application document.

Storage Scenarios

ArchiveLink supports different storage scenarios that vary in three aspects:

  • Automation of document editing

    ArchiveLink offers the following options:

    • SAP Business Workflow is integrated.

    • Bar code technology is integrated.

    • No special technology is integrated.

  • SAP application document

    ArchiveLink distinguishes between two variants:

    • The application document is entered for the first time for the incoming document.

    • The application document already exists. The incoming document is assigned to it.

  • Work distribution

    ArchiveLink distinguishes between two variants:

    • The storing, and either the entering or assigning are carried out by two different people at two different locations.

    • The storing, and either the entering or assigning are carried out by one person at one location.

The following table provides an overview of the storage scenarios according to these three aspects:

Application document entered for the first time for the incoming document.

Application document already exists.

Two Participants

One Participant

Two Participants

One Participant

Integration of SAP Business Workflow

Storing for subsequent entry

Storing and entering

Storing for subsequent assignment

Storing and assigning

Integration of Bar Code Technology

Early storing with bar code

Late storing with bar code

Manual Storing

Assigning then storing

For more information, see the following:

Result

In all scenarios, a link is created between the stored document and the corresponding application document.